Hybrid Research Admin Assistant for Leadership

UW School of Medicine and Public Health; Madison (WI); On-site; USD 27,000 - 39,000; Full time

Job summary

The UW School of Medicine and Public Health, Department of Surgery, is seeking an Administrative Assistant II to support leadership and research education initiatives. This role focuses on scheduling, resource management, and coordination of events, while ensuring compliance with institutional policies.

The position may involve some on-site work with potential remote work options. Responsibilities include handling communications, coordinating meetings, and maintaining records to support daily

Qualifications

• Evidence of strong attention to detail
• Experience prioritizing multiple projects

Responsibilities

• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Plans, schedules, documents, and supports day-of service for research education and collaboration events using established policies and procedures and ensures event compliance with institutional policy
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

Skills

Attention to detail

Time management

Education

HS Diploma or equivalent

Job description

The UW School of Medicine and Public Health, Department of Surgery, is seeking an Administrative Assistant II to support leadership and research education initiatives. This role focuses on scheduling, resource management, and coordination of events, while ensuring compliance with institutional policies.

The position may involve some on-site work with potential remote work options. Responsibilities include handling communications, coordinating meetings, and maintaining records to support daily