Research Operations Admin Assistant (Hybrid Remote)

University of Wisconsin; Madison (WI); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Vacation & holidays

Sick leave

Retirement benefits

Job summary

University of Wisconsin-Madison is seeking an Administrative Assistant II to support the Department of Surgery's research leadership. You will help with scheduling, coordinating research education, and managing resources for meetings and events.

The role may be onsite with some remote work and operates Monday through Friday, 8:00 a.m. to 4:30 p.m., with competitive benefits including vacation, holidays, and retirement plans.

Qualifications

• Evidence of strong attention to detail.
• Experience prioritizing multiple projects.
• Experience scheduling meetings and maintaining multiple calendars.
• Experience in event coordination or project management.
• Experience in customer service or communications.

Responsibilities

• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.
• Plans, schedules, documents, and supports day-of service for research education and collaboration events using established policies and procedures and ensures event compliance with institutional policy.
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities.
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision.

Skills

Attention to detail

Project prioritization

Scheduling meetings

Calendar management

Event coordination

Customer service / communications

Education

High school diploma preferred

Job description

University of Wisconsin-Madison is seeking an Administrative Assistant II to support the Department of Surgery's research leadership. You will help with scheduling, coordinating research education, and managing resources for meetings and events.

The role may be onsite with some remote work and operates Monday through Friday, 8:00 a.m. to 4:30 p.m., with competitive benefits including vacation, holidays, and retirement plans.