Hybrid-Remote Procurement & Contracts Lead, Capital Projects

Brooklyn-Navy-Yard-Dev.-Corp.

New York (NY)

Hybrid

USD 90,000 - 120,000

Full time

7 days ago

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Job summary

The Brooklyn Navy Yard Development Corporation (BNYDC) is seeking a Manager, Procurement & Contracts to lead procurement and contract administration for capital real estate and infrastructure projects.

Working with Design & Construction, Property Management, Finance, and Legal teams, you will build the procurement function, develop scopes, evaluation criteria, and ensure compliance with NYC controls while tracking contracts and registrations.

Qualifications

Ability to meet deadlines on multiple projects and provide timely progress reports.
Strong written and verbal communication skills.
Excellent organizational skills and attention to detail.
Proficiency in Microsoft Office Suite, especially Excel.
Experience with NYC’s FMS2/FMS3 systems and PASSPort system preferred.
Experience with Yardi preferred.
Bachelor’s degree required.
3–5+ years of experience in procurement, supply chain, contract administration, or a related field.
New York City capital budgeting and contract registration experience preferred.

Responsibilities

Build out the organization’s first formal procurement function, designing & implementing protocols, workflows, SOPs, etc.
Collaborate with internal departments to develop scopes of work, evaluation criteria, and procurement schedules.
Coordinate procurement timelines to align with capital project milestones and funding requirements.
Review vendor paperwork and confirm compliance with NYC Controller registration criteria.
Ensure operating expenses align with signed contract terms and conditions.
Track signed contracts in Yardi, receive board approval when exceeding permitted thresholds.
Check POs for accuracy and eligibility in accordance with signed contracts.
Analyze and provide information on vendors' and contractors' past performance, financial status and other factors which might affect delivery, timeliness, or quality of contracted goods and services.
Produce and submit periodical reports to NYC and other reporting agencies.
Ensure all procurement activity is accurately added and updated in PASSPort.
Contract Administration: Coordinate contract registration activities and documents for assigned projects and programs.
Process contract documents using the City’s Financial Management System (FMS2/3)
Review project contracts, change orders, amendments, and payments for construction, design, and consultant services
Submit funding drawdown requests and track available funding for each project.
Submit complete registration packages to NYC Small Business Services (SBS)
Monitor contract registrations and maintain comprehensive registration tracking.
Register sub-contracts with the Comptroller’s Office
Guide internal staff through the City’s contract registration processes
Update internal accounting system (Yardi) with project contract information
Manage the registration of BNYDC’s Master Contract, including working with NYC Small Business Services (SBS) and the Comptroller’s Office to ensure timely execution
Initiate and track Vendor Name Checks (VNCs) for all vendors ahead of contract registration; monitor VNC validity periods and ensure timely renewals
Collect and review all required insurance documentation from vendors, including certificates of insurance, broker certifications, workers’ compensation, and disability coverage, prior to contract submission