Procurement & Contracts Lead for Capital Projects

Brooklyn Navy Yard Development Corporation; New York (NY); On-site; USD 110,000 - 140,000; Full time

Job summary

Brooklyn Navy Yard Development Corporation seeks a Manager, Procurement & Contracts to support capital real estate and infrastructure projects. You will manage contract administration for professional services, construction, and vendor agreements, and help build a structured procurement function within the organization.

Work with Design & Construction, Property Management, Finance, and Legal teams to ensure compliance and timely delivery.

Qualifications

• Ability to meet deadlines on multiple projects and provide timely progress reports.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite, specifically Excel.
• Experience with NYC FMS2/FMS3 systems and PASSport preferred; Yardi preferred.

Responsibilities

• Build out the organization’s first formal procurement function, designing and implementing protocols and SOPs.
• Collaborate with internal departments to develop scopes of work, evaluation criteria, and procurement schedules.
• Coordinate procurement timelines to align with capital project milestones and funding requirements.
• Review vendor paperwork and confirm compliance with NYC Controller registration criteria.
• Ensure operating expenses align with signed contract terms and conditions.
• Track signed contracts in Yardi and obtain board approval when thresholds are exceeded.
• Check purchase orders for accuracy and eligibility.
• Analyze vendors' and contractors' past performance and financial status affecting delivery.
• Produce and submit reports to NYC and other reporting agencies.
• Ensure procurement activity is updated in PASSPort.
• Coordinate contract registration activities and documents for assigned projects and programs.
• Process contract documents using FMS2/3.
• Review project contracts, change orders, amendments, and payments.
• Submit funding drawdown requests and track available funding.
• Register sub-contracts with the Comptroller’s Office.
• Guide internal staff through city contract registration processes.
• Update Yardi with project contract information.

Skills

Communication skills

Organizational skills

Attention to detail

Tools

Yardi

FMS2/3

PASSport

Excel

Job description

Brooklyn Navy Yard Development Corporation seeks a Manager, Procurement & Contracts to support capital real estate and infrastructure projects. You will manage contract administration for professional services, construction, and vendor agreements, and help build a structured procurement function within the organization.

Work with Design & Construction, Property Management, Finance, and Legal teams to ensure compliance and timely delivery.