Hybrid Relocation Project Coordinator

State of Tennessee; Nashville (TN); Hybrid; USD 49,000 - 62,000; Full time

Job summary

State of Tennessee is seeking a Move Coordinator in Nashville to plan, coordinate, and support agency relocations across the state. You will work with STREAM staff, facilities teams, vendors, landlords, and other partners to ensure moves are safe and efficient with minimal disruption.

As part of STREAM, you will manage move schedules, develop plans, track progress, and facilitate lease handovers and occupancy transitions while maintaining thorough documentation and strong customer service.

Qualifications

• Two years of experience coordinating projects, operations, relocations, facilities work, logistics, or a related area.
• Proficiency in Microsoft Office Suite.
• Strong customer service, communication, organization, scheduling, and problem-solving skills.
• Ability to manage multiple projects and changing priorities while maintaining accurate documentation and follow-up.
• Ability to work professionally with agency leadership, State employees, vendors, contractors, landlords, and internal business units

Responsibilities

• Serve as the primary day-to-day coordinator for assigned State agency relocation projects.
• Develop and maintain move plans, schedules, project trackers, inventories, contact lists, and related relocation documentation.
• Coordinate multiple relocation projects simultaneously of varying sizes and complexities, adjusting schedules and resources as project requirements, construction schedules, occupancy dates, agency needs, or facility conditions change.
• Coordinate planning meetings, site visits, walkthroughs, vendor coordination, move execution, and post-move closeout activities.
• Work directly with agency representatives to understand staffing, furniture, equipment, records, storage, technology, and operational needs.
• Coordinate moving and relocation vendors, including services provided through Statewide Contract 170.
• Coordinate with STREAM Interior Design, Leasing, Workstation Design, Vehicle and Asset Management, Facilities Management, and other DGS business units to prepare spaces for occupancy.
• Coordinate with leasing and facilities management teams during lease handovers and occupancy transitions to align move activities with lease commencement dates, landlord requirements, construction schedules, and agency readiness.
• Develop working knowledge of State of Tennessee procurement processes, State property surplus procedures, storage requirements, facility procedures, and other applicable State policies and processes related to agency relocations.
• Coordinate with Strategic Technology Solutions and agency technology representatives so technology activities align with the overall move schedule.
• Coordinate with furniture vendors on projects within approved scope of work including, agency furniture requests, delivery and installation schedules, issue resolution, and completion follow-up.
• Support furniture requests and budgeting by documenting agency needs, coordinating cost estimates, tracking anticipated versus actual costs, and escalating scope changes or funding concerns to manager or designated approver.
• Coordinate the removal, storage, reuse, transfer, or surplus of furniture and other facility items with State Surplus, vendors, and agencies, maintaining accurate inventory and authorization for disposal records.
• Participate in site visits to identify schedule conflicts, resource needs, facility concerns, and operational risks, and elevate issues when additional direction is needed.
• Maintain accurate records of relocation activities, vendor performance, project milestones, asset movement, storage requirements, furniture requests, budget-related items, and completion status.
• Maintain accurate records of relocation activities, vendor performance, project milestones, asset movement, storage requirements, and completion status.
• Support continuous improvement of relocation procedures, templates, vendor coordination, customer service, and overall program execution.
• Perform other duties as assigned.

Skills

Project coordination

Microsoft Office

Customer service

Communication

Organization

Scheduling

Problem-solving

Stakeholder management

Job description

State of Tennessee is seeking a Move Coordinator in Nashville to plan, coordinate, and support agency relocations across the state. You will work with STREAM staff, facilities teams, vendors, landlords, and other partners to ensure moves are safe and efficient with minimal disruption.

As part of STREAM, you will manage move schedules, develop plans, track progress, and facilitate lease handovers and occupancy transitions while maintaining thorough documentation and strong customer service.