Hybrid Rapid-Response Administrative Coordinator

Harvard University; Cambridge (MA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Tuition assistance

Job summary

Harvard University in Cambridge, MA is seeking a Rapid Response Administrative Coordinator for a 6-month term. The role provides transactional support across HR, payroll, finance, purchasing, and expenses, with project support in process changes.

Hybrid work requires some campus presence, reporting to Administrative Operations Manager. Ideal candidates have 5+ years of admin experience; a Bachelor’s degree is preferred.

Qualifications

• Minimum of five years of administrative experience.
• Education beyond high school may count toward experience.
• Bachelor’s degree preferred.

Responsibilities

• Complete transactional activities and provide business continuity to systems during and after transition periods (HR, payroll, finance, purchasing, reimbursements).
• Run regular financial, HR, payroll, and T&E reports to ensure operations run smoothly.
• Provide transaction assistance during high-volume periods (e.g., student hires, term close).
• Document SOPs and create/maintain help materials and templates.

Skills

Administrative systems

Data analysis

Communication

Discretion

Customer service

Time management

Excel

PowerPoint

SharePoint

Outlook

Team collaboration

Education

Bachelor’s degree preferred

Tools

Oracle

Aurora

PeopleSoft

Buy2Pay

Concur

HART

Job description

Harvard University in Cambridge, MA is seeking a Rapid Response Administrative Coordinator for a 6-month term. The role provides transactional support across HR, payroll, finance, purchasing, and expenses, with project support in process changes.

Hybrid work requires some campus presence, reporting to Administrative Operations Manager. Ideal candidates have 5+ years of admin experience; a Bachelor’s degree is preferred.