Hybrid Publication Project Coordinator

Red Carrot; McLean (VA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Training and Development

Healthcare

401(k) Plan

Profit Sharing

Paid Time Off

Job summary

Red Carrot is seeking a Publication Coordinator to manage the logistical and administrative lifecycle of document production, from intake through final publication, for the customer's research communications program.

The role is hybrid with McLean, VA as the location, requiring coordination with editors, designers, and reviewers to meet publication milestones and ensure sign-offs prior to publication. A bachelor’s degree + 3–10 years in publishing workflows are expected.

Qualifications

• Bachelor's degree in Communications, Business, or Liberal Arts.
• 3-10 years of experience in document management or publishing workflows.
• Strong organizational skills and attention to deadlines across multiple concurrent projects.
• Ability to obtain a USDOT Personal Identity Verification (PIV) credential.

Responsibilities

• Manage scheduling and publication-cycle timelines for a high volume of documents
• Track document versions through the full approval chain across editors, designers, and reviewers
• Ensure all required sign-offs are obtained prior to publication
• Coordinate intake and assignment of new publication requests through the project tracking system
• Support monthly and ad hoc reporting on publication status and production milestones
• Maintain organized records of production files, approvals, and correspondence

Skills

Organizational skills

Education

Bachelor's degree in Communications, Business, or Liberal Arts

Job description

Red Carrot is seeking a Publication Coordinator to manage the logistical and administrative lifecycle of document production, from intake through final publication, for the customer's research communications program.

The role is hybrid with McLean, VA as the location, requiring coordination with editors, designers, and reviewers to meet publication milestones and ensure sign-offs prior to publication. A bachelor’s degree + 3–10 years in publishing workflows are expected.