Administrator II - Roads Maintenance Services

King-County,-W; Renton (WA); On-site; USD 60,000 - 85,000; Full time

Job summary

King County Road Services Division seeks an Administrator II to provide comprehensive administrative support, records management, and public records request (PRR) handling. The role emphasizes precise data tracking, strong technical writing, and dependable follow‑through to ensure timely deadlines and accountability.

Responsibilities include drafting, proofreading, and routing official correspondence, locating records for claims and suits, supporting right‑of‑way investigations, and serving as a

Qualifications

• Experience handling Public Records Requests (PRRs) with routing, deadlines, and follow-up.
• Experience developing and managing tracking systems for organizing and monitoring complex legal and administrative data.
• Demonstrated experience providing comprehensive administrative support.
• Possess exceptional technical writing skills.
• Experience drafting, reviewing, and editing official correspondence with accuracy and clarity.

Responsibilities

• Provide administrative support and records management.
• Respond to public inquiries and assist with drafting responses to claims for damages.
• Conduct public records searches using internal databases; identify personnel for task assignments, monitor progress, and ensure deadlines are met.
• Develop and manage tracking systems for active lawsuits, legal holds, and citizen correspondence.
• Compile records for discovery requests.
• Draft, proofread, and edit official correspondence with high accuracy.
• Draft and issue correspondence to inform property owners of identified violations and required actions.
• Maintain accurate, thorough, organized records.
• Serve as a point of contact for internal inquiries, including employee vehicle accidents and record location assistance.
• Route documents for signatures, monitor approval status, and ensure timely follow up.
• Conduct field visits to assist with ROW investigations; locate markers/monuments as needed and verify related claims.
• Other duties as assigned.

Skills

PRR handling

Records management

Technical writing

Office administration

Time management

Communications

Tools

Microsoft Office

SharePoint

Adobe Acrobat Pro

Job description

THIS RECRUITMENT IS OPEN TO ALL KING COUNTY EMPLOYERS AND THE GENERAL PUBLIC

This recruitment will be used to fill one (1) term‑limited or special duty position expected to last up to 12 months with possibility of extension

King County’s Department of Local Services (RSD) is seeking an Administrator II

We are looking for a highly organized and technically skilled professional to join our team, bringing experience in handling Public Records Requests (PRRs), tracking legal and administrative data, and providing comprehensive administrative support. This role is ideal for someone who excels at managing complex information with precision, demonstrates strong technical writing and editing skills, and ensures timely follow‑up and accountability. Additional responsibilities include assisting with locating records, supporting right-of-way (ROW) investigations, and serving as a point of contact for employee vehicle accidents. If you are a dependable, resourceful professional with a passion for organization, public service and accurate record keeping.

Our commitment to Equity, Racial and Social Justice

The Department of Local Services is deeply dedicated to fostering Equity, Racial and Social Justice in every aspect of our work. Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge this journey is ongoing, and we remain steadfast in our efforts to create a positive impact for our employees and communities alike.

King County Road Services Division

The King County Road Services Division designs, builds, operates, and maintains roads and bridges in unincorporated areas of King County. The Division is committed to ensuring the county’s transportation system is safe and efficient for all uses and modes of travel.

About the Road Services Division

About the Road Services Division - King County, Washington

Applying equity, racial, and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.

Responsibilities

• Provide comprehensive administrative support, and records management.
• Respond to public inquiries and assist with drafting responses to claims for damages.
• Conduct public records searches using internal databases and information systems; identify appropriate personnel for task assignments, monitor progress, and ensure deadlines are met.
• Develop and manage tracking systems to ensure accurate documentation of critical information related to active lawsuits, legal holds, and citizen correspondence.
• Compile records for discovery requests.
• Draft, proofread, and edit official correspondence with a high level of accuracy.
• Draft and issue correspondence to inform property owners of identified violations and outline the necessary actions for compliance.
• Maintain accurate, thorough and organized records.
• Serve as a point of contact for internal inquiries, including employee vehicle accidents and record location assistance.
• Route documents for signatures, monitor approval status, and ensure timely follow up.
• Conduct field visits as needed to assist with right‑of‑way investigations, (which may include locating markers/monuments and stakes to determine boundaries), and verify information related to claims.
• Other duties as assigned.

Experience and Qualifications

• Experience handling Public Records Request (PRR's), including routing, deadline tracking, and follow up.
• Experience developing and managing tracking systems for organizing and monitoring complex legal and administrative data.
• Demonstrated experience providing comprehensive administrative support.
• Possess exceptional technical writing skills.
• Experience drafting, reviewing, and editing official correspondence with a high degree of accuracy and clarity.
• Understanding of public property issues for use in drafting/researching and responding to claims for damages.
• Knowledge of Rights-of-way, road usage and infrastructure.
• Ability to conduct field visits and safely operate a county vehicle.
• Exceptional organizational and time management skills, with a consistent focus on meeting deadlines and following up on assignments; ability to manage multiple competing priorities in a fast‑paced environment.
• Demonstrates behaviors that include fairness, respect, and inclusiveness.
• Ability to effectively communicate both verbally and in writing, to diverse audiences in a clear meaningful way.
• Proficient in maintaining accurate documentation, file management, and thorough record keeping.
• Proficient in the use of Microsoft Office Suite products (Outlook, Teams, Excel, Word, and SharePoint), and with Adobe Acrobat Pro.

Desirable Qualifications

• Experience with GIS applications, and maintenance management or electronic records systems.
• Experience conducting fieldwork, including locating markers for rights-of-way (ROW), taking photos, compiling documentation, and verifying claim related data.
• Working knowledge of King County Road Design and Construction Standards, KCC zoning code and WA State RCW.

Requirements

• Must have a Valid Washington State Driver's License, or the ability to obtain one prior to start date.

Interview Schedule

Those applicants who pass the initial screening will be invited to participate in an in‑person interview the week of November 2, 2026.

Who May Apply

This recruitment will be used to fill one (1) term‑limited or special duty position expected to last up to 12 months with possibility of extension. It is open to all qualified applicants and may be used to fill current and or/future career service, term‑limited temporary, short‑term temporary, and or/special duty positions over the next six months. Special duty opportunities are open only to current King County career service employees who have completed their initial probation. Special duty applicants must have approval from their current supervisor to accept an assignment. Current employees selected for special duty will be compensated based upon the provisions of the collective bargaining agreement, King County Personnel Guidelines, or Coalition Labor Agreement for their base assignment.

Work Schedule

The work week is typically Monday through Friday, 8:00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This position is Non‑Exempt from the provisions of the Fair Labor Standard Act and is eligible for overtime pay, with prior supervisor approval.

Emergency Designation Status

This position has been designated (Mission-Critical) - Those employees who provide, maintain, and re-establish essential county functions as described in agency Continuity of Operations plans. Unless otherwise directed by the County Executive, department director or agency head, all employees, regardless of designation, are expected to report to work or request leave during an emergency or inclement weather. For more detailed information, please visit HR Policy County Operations During Emergency Situations and the King County Guidelines for Workforce Management in an Emergency.

Union Membership

This position is represented by PROTEC17

Teleworking Requirement

We work in the office at least three days a week to foster connection and responsiveness, arrive prepared and on time, and structure meetings with clear goals and next steps. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. King County has a robust collection of tools and resources to support working remotely.

Road Services Division Information

Road Services Division: https://kingcounty.gov/en/dept/local-services/transit-transportation-roads/roads-and-bridges/road-services

Permitting: https://kingcounty.gov/en/dept/local-services/permits

Director’s Office: https://kingcountylocalblog.com/category/directors-office/

King County’s Vision, Mission, and ACTIVATE Values unite us.

King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. Learn more about our Vision, Mission, and ACTIVATE Values here and visit our Why work at King County page here.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person’s sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.