Hybrid Public Health Operations & Process Analyst

State of Washington; Shoreline (WA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

DOH benefits

Work@Health resources

Job summary

The Public Health Laboratories (State of Washington) seeks a Business Operations Analyst to optimize admin processes, oversee invoicing, procurement, contracts, asset tracking, and reporting. You will partner with DOH teams, vendors, and staff to resolve issues and improve workflows.

The role emphasizes cross-functional collaboration, documentation, and continuous improvement to support public health services across Washington. This is a hybrid position with onsite days at Shoreline, WA.

Qualifications

• Experience managing administrative workflows with documentation, recordkeeping, deadline tracking, and issue resolution.
• Experience coordinating purchasing, invoicing, procurement, or contract activities with internal teams and vendors.
• Proficient in Excel for organizing, tracking, and analyzing operational/financial information.
• Experience maintaining electronic records/databases/tracking systems and SOPs.

Responsibilities

• Manage PHL invoicing: review POs, invoices, POD, coordinate payments and resolve vendor payment issues.
• Coordinate with vendors, DOH procurement/accounting and staff to obtain documentation and maintain vendor payment records.
• Guide staff through contract initiation/renewal processes and provide purchasing/asset information for grant development.
• Coordinate procurement activities with laboratory staff and DOH Procurement to meet needs.
• Develop and maintain procurement resources, materials, and training for staff.
• Lead continuous process improvement by identifying inefficiencies and coordinating implementation.
• Oversee equipment and asset tracking including purchases, service contracts, performance, and inventory.
• Develop SOPs and tracking tools to improve accuracy, consistency, and efficiency of operations.

Skills

Procurement coordination

Accounts payable

Contract administration

Data tracking

Process improvement

Administrative coordination

Vendor relations

Education

Bachelor's degree in business administration/public administration/accounting/finance/ops management

Tools

Microsoft Excel

Microsoft SharePoint

Microsoft Dynamics 365

Job description

The Public Health Laboratories (State of Washington) seeks a Business Operations Analyst to optimize admin processes, oversee invoicing, procurement, contracts, asset tracking, and reporting. You will partner with DOH teams, vendors, and staff to resolve issues and improve workflows.

The role emphasizes cross-functional collaboration, documentation, and continuous improvement to support public health services across Washington. This is a hybrid position with onsite days at Shoreline, WA.