Hybrid Psychotherapy Operations Leader - Healthcare Admin

Vitae-Health-Systems; Park Ridge (IL); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary &

Paid Time Off (Vacation, Sick &

Family Leave (Maternity, Paternity)

Short Term & Long Term Disability

Training & Development

Work From Home

Free Food & Snacks

Wellness Resources

Job summary

Vitae-Health-Systems in the United States is seeking a Psychotherapy Operations Manager to oversee day-to-day operations for an assigned caseload of psychotherapists. The role runs the business side of operations while licensed clinicians focus on resident care at skilled nursing and assisted living facilities, with hybrid on-site and remote days.

You will supervise staff, manage scheduling, billing and revenue cycle, ensure HIPAA compliance, and partner with clinical leadership to align

Qualifications

• Proven experience in a management or supervisory role in a healthcare or clinical services setting.
• Strong organizational, leadership, and problem-solving skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Discretion and professionalism when handling sensitive information.

Responsibilities

• Oversee daily operations of the Psychotherapy team, including staffing coverage, interviewing/hiring, scheduling, and workflow efficiency across assigned facilities.
• Manage and support field-based psychotherapists and administrative staff, providing leadership, training, and performance oversight.
• Develop and implement operational policies and procedures to improve efficiency, compliance, and quality of care.
• Manage vendor relationships and team resources.
• Ensure compliance with healthcare regulations, documentation standards, and privacy requirements (e.g., HIPAA).
• Collaborate with clinical leadership and facility partners to align operations with care standards and program growth goals.
• Handle billing, insurance, and revenue cycle oversight in coordination with finance/billing staff.
• Serve as a liaison between the psychotherapy team and skilled nursing/assisted living facility staff.
• Support onboarding and credentialing of new clinicians and staff from an operational standpoint.
• Identify opportunities for process improvement and implement scalable systems as the team grows.

Skills

Management experience

Healthcare operations

Organizational skills

Communication skills

Multitasking

Discretion

Job description

Vitae-Health-Systems in the United States is seeking a Psychotherapy Operations Manager to oversee day-to-day operations for an assigned caseload of psychotherapists. The role runs the business side of operations while licensed clinicians focus on resident care at skilled nursing and assisted living facilities, with hybrid on-site and remote days.

You will supervise staff, manage scheduling, billing and revenue cycle, ensure HIPAA compliance, and partner with clinical leadership to align