Hybrid Project Document Coordinator

Ferguson; Nashville (TN); Hybrid; USD 21,000 - 30,000; Full time

Benefits offered by this job

Hybrid work model

Health benefits

401(k) with company match

Paid time off

Job summary

Ferguson is seeking an organized, detail-oriented Project Document Coordinator to support the Corporate Submittal Center team across Raleigh, Nashville, and Newport News locations. This hybrid/flexible role assists the Regional Quotations team and requires strong Microsoft Office 365 skills and effective communication.

Responsibilities include producing submittal manuals, managing high-volume emails, and coordinating with Customer Service to ensure accurate scheduling.

Qualifications

• Proficient in MS Office 365; especially Teams and Outlook.
• Excellent written and verbal communication across all levels.
• Strong computer and typing skills.
• Ability to handle a highly deadline-driven environment.
• Be flexible and adaptable with multi-tasking.
• Identify business critical issues quickly and navigate priorities.
• Be well organized, detail oriented, and have excellent time-management skills.

Responsibilities

• Create Submittal and Operation & Maintenance manuals for ongoing projects.
• Manage high-volume email requests via shared Outlook inbox.
• Organize and file inbound emails and attachments appropriately in project folders.
• Collaborate with Customer Service Supervisor to ensure job scheduling is coordinated accurately.
• Identify business critical issues quickly and collaborate with team members to resolve.
• Support quotations team through input of job information into quotations software, BidTracer.
• Use and maintain established SOPs to complete administrative processes.
• Provide phone support for incoming calls as needed.

Skills

Microsoft Office 365

Outlook

Teams

Adobe Pro

Communication

Time management

Deadline-driven

Organized

Tools

BidTracer

Job description

Ferguson is seeking an organized, detail-oriented Project Document Coordinator to support the Corporate Submittal Center team across Raleigh, Nashville, and Newport News locations. This hybrid/flexible role assists the Regional Quotations team and requires strong Microsoft Office 365 skills and effective communication.

Responsibilities include producing submittal manuals, managing high-volume emails, and coordinating with Customer Service to ensure accurate scheduling.