Hybrid Project Coordinator — Growth & Impact

The Judge Group; Wisconsin; Hybrid; USD 48,000 - 60,000; Full time

Job summary

The Judge Group is seeking a highly organized Project Coordinator to support planning, execution, communication, and reporting of business and technology initiatives across the organization. You will work with project managers, business leaders, technical teams, and stakeholders to ensure projects are delivered on time and within scope.

The ideal candidate has experience coordinating project activities, maintaining documentation, and tracking progress.

Qualifications

• Associate's or Bachelor's degree or equivalent professional experience.
• 1-3+ years of experience supporting projects or cross-functional programs.
• Ability to coordinate activities across multiple stakeholders and priorities.
• Strong organizational, analytical, and communication skills.
• Experience creating and maintaining project documentation, reports, schedules, trackers, and meeting materials.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Teams, and SharePoint.

Responsibilities

• Support project managers in developing and maintaining project plans, schedules, status reports, risk logs, issue logs, action item trackers, and other project documentation.
• Coordinate project meetings, prepare agendas, document meeting outcomes, track action items, and follow up on deliverables.
• Maintain project records and artifacts in approved project management tools and repositories.
• Assist with project reporting, ensuring information is accurate, organized, and available for leadership review.
• Track project milestones, schedules, deliverables, budgets, and resource utilization.
• Identify project risks, issues, dependencies, and potential roadblocks, escalating concerns when appropriate.
• Prepare project status updates, stakeholder communications, dashboards, and meeting summaries.
• Support project governance and reporting activities by collecting, validating, and summarizing project data.
• Partner with business leaders, project sponsors, technical teams, vendors, and stakeholders to ensure alignment and project transparency.
• Facilitate communication among project participants to support effective execution and issue resolution.
• Help coordinate change requests, readiness activities, testing efforts, implementation plans, and project closeout activities.
• Assist with resource planning and capacity tracking.
• Support budget monitoring, forecast tracking, variance analysis, and project financial reporting.
• Help identify resource constraints and communicate potential impacts on project timelines.
• Manage smaller projects or defined workstreams with limited supervision.
• Track progress, coordinate deliverables, facilitate meetings, and provide status reporting.
• Escalate risks, issues, and decisions requiring management support.

Skills

Organizational skills

Analytical skills

Communication

Multitasking

Documentation

Education

Associate's degree

Bachelor's degree

Equivalent professional experience

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Microsoft Project

Smartsheet

Jira

Azure DevOps

Job description

The Judge Group is seeking a highly organized Project Coordinator to support planning, execution, communication, and reporting of business and technology initiatives across the organization. You will work with project managers, business leaders, technical teams, and stakeholders to ensure projects are delivered on time and within scope.

The ideal candidate has experience coordinating project activities, maintaining documentation, and tracking progress.