Hybrid Project Coordinator for Cross-Functional Initiatives

Endocrine Society; Washington (District of Columbia); Hybrid; USD 60,000 - 90,000; Full time

Job summary

The Endocrine Society in Washington, DC seeks a Project Coordinator to serve as the operational hub, coordinating initiatives, managing stakeholder communication, overseeing marketing traffic, and ensuring projects move forward from concept to completion.

You’ll work with Grants, Marketing, Finance, and Program teams, build dashboards, track deadlines, and help drive process improvements in a hybrid work environment.

Qualifications

• Strong project coordination and organizational skills with the ability to manage multiple priorities and deliver high-quality work with exceptional follow-through.

Responsibilities

• Coordinate work across internal teams, including Grants, Marketing, Finance, and Program teams, to maintain alignment on priorities, timelines, and next steps.
• Facilitate regular internal check-ins to confirm scope, clarify responsibilities, and maintain momentum across active workstreams.
• Proactively monitor project progress independently, identify gaps, delays, or risks early, and take appropriate action or elevate with clear context.
• Keep stakeholders informed through clear communication, project dashboards, and regular status updates.
• Serve as a trusted point of coordination between departments, helping teams navigate competing priorities while maintaining focus on organizational goals.
• Build strong working relationships across the organization to ensure projects move efficiently and communication remains clear regarding project status, upcoming deadlines, and risks through clear updates, Monday.com reports, and dashboards.
• Support alignment across teams with competing priorities by clarifying scope, expectations, and escalation paths.
• Escalate complex issues with thoughtful context, potential impacts, and recommended solutions to support informed decision‑making.
• Apply sound judgment to resolve routine and moderately complex issues independently while tracking escalated items through resolution.
• Manage the Marketing request intake process by reviewing submissions for completeness, aligning requests with organizational priorities, and partnering with the Marketing team to prioritize and schedule work based on deadlines, campaign schedules, capacity, and strategic importance.
• Coordinate closely with Grants and Program teams to track deadlines, reporting requirements, internal handoffs, kickoff calls, and deliverables.
• Maintain project timelines, documentation, decision logs, and status summaries within shared systems and dashboards.
• Gather information from multiple departments, facilitate collaboration, and help projects move seamlessly through each stage of execution.
• Analyze workflows and recommend process improvements that increase efficiency, clarity, and consistency.
• Run and compile email and campaign performance reports using tools such as Google Analytics and summarize findings to support planning discussions.
• Develop standardized templates, tools, and best practices that strengthen project coordination across departments.
• Continuously look for ways to simplify processes and improve the overall experience for internal stakeholders.

Skills

Project coordination

Marketing operations

Grants administration

Program support

Stakeholder management

Cross-functional collaboration

Communication

Documentation

Dashboarding

Tools

Monday.com

Google Analytics

HubSpot

Microsoft Office

Job description

The Endocrine Society in Washington, DC seeks a Project Coordinator to serve as the operational hub, coordinating initiatives, managing stakeholder communication, overseeing marketing traffic, and ensuring projects move forward from concept to completion.

You’ll work with Grants, Marketing, Finance, and Program teams, build dashboards, track deadlines, and help drive process improvements in a hybrid work environment.