Hybrid Project Administrator – Water & Municipal Projects

YSI Incorporated

Waukesha (WI)

Hybrid

USD 52,000 - 78,000

Full time

14 days+

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Job summary

Xylem is seeking a Project Administrator to support the Municipal Treatment Division in a hybrid role based in Waukesha, Wisconsin. You will assist the PM with clerical tasks, generate reports, manage submittals, and maintain project files, schedules, and communications.

You will interact with interdepartmental teams, update SAP schedules, and help ensure on-time project delivery while tracking PO status and PM utilization. Strong MS Office skills and ERP familiarity are essential.

Qualifications

HS diploma or equivalent required.
BS/BA degree or AA degree required.
Candid and timely communication; take initiative.
Proficient in MS Office; Excel proficient.
Detail oriented; good organizational skills.
Understanding of ERP system; basic business acumen.

Responsibilities

Assist PM with clerical duties; gather data and generate reports.
Communicate with Evoqua personnel; manage scheduling and submittals; update SAP schedules.
Attend schedule review meetings and large project reviews; take notes and follow up on action items.
Maintain project filing structure; create transmittals, warranty letters, and close out checklists.
Assist PM & PC with project closure; track status of purchase orders and SAP data entry.
Track PM utilization and monitor schedule attainment; ensure project/customer requirements are met.