Project Administrator

YSI Incorporated; Waukesha (WI); On-site; USD 52,000 - 78,000; Full time

Job summary

Xylem is seeking a Project Administrator to support the Municipal Treatment Division in a hybrid role based in Waukesha, Wisconsin. You will assist the PM with clerical tasks, generate reports, manage submittals, and maintain project files, schedules, and communications.

You will interact with interdepartmental teams, update SAP schedules, and help ensure on-time project delivery while tracking PO status and PM utilization. Strong MS Office skills and ERP familiarity are essential.

Qualifications

• HS diploma or equivalent required.
• BS/BA degree or AA degree required.
• Candid and timely communication; take initiative.
• Proficient in MS Office; Excel proficient.
• Detail oriented; good organizational skills.
• Understanding of ERP system; basic business acumen.

Responsibilities

• Assist PM with clerical duties; gather data and generate reports.
• Communicate with Evoqua personnel; manage scheduling and submittals; update SAP schedules.
• Attend schedule review meetings and large project reviews; take notes and follow up on action items.
• Maintain project filing structure; create transmittals, warranty letters, and close out checklists.
• Assist PM & PC with project closure; track status of purchase orders and SAP data entry.
• Track PM utilization and monitor schedule attainment; ensure project/customer requirements are met.

Skills

MS Office

Excel

Project

Word

Detail oriented

Organizational skills

Communication

ERP systems

Business acumen

Project environment

Forward thinking

Education

HS diploma or equivalent

BS/BA degree

AA degree

Tools

ERP software

Job description

## Project AdministratorApplyremote type: Hybridlocations: Waukesha Ridgeview, Wisconsintime type: Full timeposted on: Posted Todayjob requisition id: R49836Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.Xylem is seeking a Project Administrator to help support our Municipal Treatment Division!**CORE RESPONSIBILITIES AND TASKS** • Assist PM in clerical duties such as; gathering data and generate reports as required to support PM and staff; • Communicating with inter Evoqua personnel; understand scheduling activities; preparing submittals; updating schedules within SAP; attend schedule review meetings; attend large project review meetings and takes notes and action items to follow up on; • Support PM from an administrative clerical; • Maintain project filing structure; creation of transmittals, warranty letters, close out checklists; • Assist PM & PC with project closure; • Tracking status of PO; placing Purchase req; may assist in various SAP data entry • Tracking of PM utilization Organization Impact: • Support the monitoring of schedule attainment • assist in meeting project/customer requirements and keeping track of project/customer requirements • Margin attainment • customer satisfaction**POSITION REQUIREMENTS**FORMAL EDUCATION: Required: o HS diploma or equivalent o BS/BA degree or AA degreeKNOWLEDGE & EXPERIENCE: Required: o Candid and timely communication o take initiative o Proficient in MS office - Excel; o detail oriented o understanding of ERP system o Advanced understanding of MS Office (project, word, excel) o forward thinking o basic business acumen o basic project environment o good organizational skills#LI-NP1Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.At Xylem, you'll not only contribute to solving water issues but also have the chance to make a difference through our paid Volunteer Program, Xylem Watermark. We prioritize our employees' well-being through inclusion and belonging as well as our Employee Resource Groups (ERG). Proud to be an Equal Employment Opportunity (including disability and veterans) and Affirmative Action workplace, Xylem fosters an inclusive environment free from discrimination or harassment.Please note that the information in this job description outlines the general nature of the position and is not an exhaustive list of duties. Xylem is dedicated to providing reasonable accommodations to enable all employees to perform their essential job functions. We reserve the right to modify this job description and assign additional duties as needed. Embrace the opportunity to be part of Xylem's transformative journey in shaping the future of water technology! #XylemCareers #GlobalImpact #WaterInnovation