Hybrid Program Specialist: Admin & Communications

Northwest Minnesota Foundation; Bemidji (MN); Hybrid; USD 50,000 - 73,000; Full time

Benefits offered by this job

Hybrid option

Travel opportunities

Job summary

Northwest Minnesota Foundation in Bemidji, MN seeks a Program Specialist (NSN) to handle day-to-day administrative, operational, communications, and homeowner support for North Star Neighbors. ~15% time supports NSN leadership; strong attention to detail and independent judgment are essential.

Responsibilities include financial tracking, invoicing, file management, and coordination of newsletters, media, and outreach content. Flexible, hybrid work with potential national travel.

Qualifications

• Associate degree or equivalent combination of education and relevant experience.
• At least two years in administrative support or related role.
• Strong attention to detail and organization.
• Working knowledge of Microsoft 365 applications and shared filing systems.
• Ability to manage multiple assignments and adapt to changing priorities.
• Commitment to confidentiality and respectful service.

Responsibilities

• Enter invoices and maintain supporting documentation per procedures.
• Assist NSN leadership and NMF Finance with routine financial tracking and records.
• Enter, update, and review information in spreadsheets and approved systems.
• Maintain organized electronic and physical files with proper naming and retention.
• Coordinate routine administrative activities including scheduling and meeting logistics.
• Draft and schedule approved social media content for NSN leadership.

Skills

Attention to detail

Customer service

Written & verbal comms

Education

Associate degree or equivalent

Tools

Microsoft 365

Job description

Northwest Minnesota Foundation in Bemidji, MN seeks a Program Specialist (NSN) to handle day-to-day administrative, operational, communications, and homeowner support for North Star Neighbors. ~15% time supports NSN leadership; strong attention to detail and independent judgment are essential.

Responsibilities include financial tracking, invoicing, file management, and coordination of newsletters, media, and outreach content. Flexible, hybrid work with potential national travel.