Hybrid Program Coordinator - Faculty Affairs & Development

University of Texas Southwestern Medical Center; Dallas (TX); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Parental Leave

Retirement Programs (TRS)

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

UT Southwestern Medical Center in Dallas seeks a Program Coordinator to support the Vice Provost for Faculty Affairs and Career Development. Working with minimal supervision, you will manage key programs and projects, exercising judgment to ensure smooth execution of priorities.

This role requires excellent organization, strong written and verbal communication, and the ability to collaborate with diverse stakeholders. You will leverage AI tools to enhance efficiency and program execution.

Qualifications

• Bachelor's degree in Business Administration, Health Care Administration, Education/Social Science, or related field.
• 5 years of experience in the appropriate field, or more years in lieu of education.
• Strong project coordination and stakeholder management skills.

Responsibilities

• Provides high-level project coordination to the Vice Provost for Faculty Affairs and Career Development, managing communications, reviewing and summarizing correspondence, identifying required actions, and coordinating follow-up.
• Plans, coordinates, and supports meetings led by the Vice Provost, including but not limited to Faculty Affairs, Development, and Wellness leadership meetings and sessions for ongoing projects; develops and circulates meeting agendas in advance, ensures accurate minutes, tracks action items, and supports timely follow-up.
• Works with team members in the Offices of Faculty Affairs, Faculty Development, and Faculty Wellness & Engagement to pull data, generate graphics and write reports.
• Collects and organizes data for surveys, serving as a central coordination point between leadership and internal teams.
• Responds to ad hoc operations requests, including software and license inquiries, accessibility questions, and general information requests from faculty and staff.
• Serves as interim executive-level administrative support as needed, including calendar management, meeting scheduling, preparation of correspondence on official letterhead, routing for approvals or signature, and processing expense reports.

Education

Bachelor's Degree In Business Administration, Health Care Administration, Education/Social Science, or related field

Job description

UT Southwestern Medical Center in Dallas seeks a Program Coordinator to support the Vice Provost for Faculty Affairs and Career Development. Working with minimal supervision, you will manage key programs and projects, exercising judgment to ensure smooth execution of priorities.

This role requires excellent organization, strong written and verbal communication, and the ability to collaborate with diverse stakeholders. You will leverage AI tools to enhance efficiency and program execution.