Hybrid Production Coordinator for Media & Branded Content

HEARST MAGAZINE MEDIA INC; New York (NY); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Hybrid work environment

Medical, dental, vision insurance from

401(k) with company match

Employee Resource Groups

Job summary

Hearst Magazines is seeking a Production Coordinator to support producers, managers, and creatives from pre-production through post-production. You will help keep schedules, calendars, and call sheets organized, ensuring teams have what they need to move decisions forward.

You will coordinate crew, vendors, talent, locations, travel, and props, while assisting with paperwork such as releases and permits. The role requires proactive communication and a collaborative, detail‑driven approach.

Qualifications

• 1-3 years of experience in production, project coordination, or related fields.
• Strong organizational skills and close attention to detail.
• Clear, professional written and verbal communication.
• Comfort with schedules, spreadsheets, calendars, and project-management tools.

Responsibilities

• Support Production Managers, Producers, and creatives across pre-, during, and post-production.
• Maintain production schedules, call sheets, calendars, and shared files.
• Coordinate crew, vendors, talent, locations, travel, and production logistics.
• Assist with production paperwork including releases, permits, and invoices.
• Prepare status updates and follow-ups to keep teams informed.
• Support shoot days with on-site coordination and real-time updates.
• Track questions, approvals, changes, and next steps with producers.
• Contribute to an organized, collaborative production culture.

Skills

Organizational skills

Attention to detail

Verbal & written communication

Project management tools

Tools

Project management software

Job description

Hearst Magazines is seeking a Production Coordinator to support producers, managers, and creatives from pre-production through post-production. You will help keep schedules, calendars, and call sheets organized, ensuring teams have what they need to move decisions forward.

You will coordinate crew, vendors, talent, locations, travel, and props, while assisting with paperwork such as releases and permits. The role requires proactive communication and a collaborative, detail‑driven approach.