Production Coordinator

HEARST MAGAZINE MEDIA INC; New York (NY); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Hybrid work environment

Medical, dental, vision insurance from

401(k) with company match

Employee Resource Groups

Job summary

Hearst Magazines is seeking a Production Coordinator to support producers, managers, and creatives from pre-production through post-production. You will help keep schedules, calendars, and call sheets organized, ensuring teams have what they need to move decisions forward.

You will coordinate crew, vendors, talent, locations, travel, and props, while assisting with paperwork such as releases and permits. The role requires proactive communication and a collaborative, detail‑driven approach.

Qualifications

• 1-3 years of experience in production, project coordination, or related fields.
• Strong organizational skills and close attention to detail.
• Clear, professional written and verbal communication.
• Comfort with schedules, spreadsheets, calendars, and project-management tools.

Responsibilities

• Support Production Managers, Producers, and creatives across pre-, during, and post-production.
• Maintain production schedules, call sheets, calendars, and shared files.
• Coordinate crew, vendors, talent, locations, travel, and production logistics.
• Assist with production paperwork including releases, permits, and invoices.
• Prepare status updates and follow-ups to keep teams informed.
• Support shoot days with on-site coordination and real-time updates.
• Track questions, approvals, changes, and next steps with producers.
• Contribute to an organized, collaborative production culture.

Skills

Organizational skills

Attention to detail

Verbal & written communication

Project management tools

Tools

Project management software

Job description

Be Part of What's Next

Help keep great creative work moving. As a Production Coordinator, you'll support producers, production managers, and creative teams from pre-production through post-production-keeping schedules, logistics, and paperwork organized so every shoot runs smoothly and teams have what they need to make decisions.

About Hearst Magazines (Why Us?)

Hearst Magazines' portfolio of more than 30 iconic brands in the U.S.-including Cosmopolitan, ELLE, Esquire, Good Housekeeping, Harper's BAZAAR, and Popular Mechanics - inspires, entertains, and builds new and bold experiences for an engaged and growing audience across digital, video, social and print, reaching nearly 130 million readers and site visitors each month. With sophisticated content creation, cutting-edge technology, and industry-leading data capabilities, we make media and products that move people across all platforms. We are a global media company that publishes nearly 200 magazine editions and 175 websites around the world-and together, we are shaping what's next.

Key Responsibilities (What You Are Doing)

• Support Production Managers, Producers, Creatives and production teams across pre-production, production, and post-production.
• Maintain production schedules, calendars, contact sheets, call sheets, status trackers, and shared project files.
• Help coordinate crew, vendors, freelancers, talent, locations, travel, transportation, catering, props, equipment, and other production details.
• Assist with production paperwork, including releases, permits, insurance certificates, purchase orders, invoices, and payment processing.
• Prepare agendas, notes, status updates, and follow-ups so teams have the information they need to make decisions and keep moving.
• Support shoot days with check-in, runs, production errands, craft services, set and location coordination, and real-time updates.
• Track open questions, approvals, changes, and next steps, flagging potential issues early to the appropriate producer or manager.
• Contribute to a thoughtful, organized, and collaborative production culture.

Qualifications (What We're Looking For)

• 1-3 years of experience in production, project coordination, agency, publishing, digital media, branded content, events, or a related field. Relevant internships and assistant experience are welcome.
• Strong organizational skills and close attention to detail.
• Clear, professional written and verbal communication skills.
• Comfort with schedules, spreadsheets, shared documents, calendars, and project-management tools.
• A proactive, solutions-oriented mindset and the ability to manage multiple priorities.
• A willingness to work occasional early mornings, evenings, travel days, or shoot days as production requires.
• Interest in branded storytelling, video, photography, social content, and the work behind the scenes.
• Collaborative, adaptable, and comfortable learning in a fast-paced, highly collaborative environment.

Benefits (What We Offer)

• Work with the Best: Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle and publishing, shaping the future of these dynamic industries.
• Grow Your Skills: Unlock your potential with access to innovative training programs, immersive workshops and exclusive industry events.
• Work-Life Harmony: Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities.
• Foster Connection & Belonging: Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.
• Wellness First Prioritize your well-being with a comprehensive benefits package that includes medical, dental and vision insurance from Day 1.
• Plan for Your Financial Future Enjoy competitive financial benefits, including a 401(k) plan with a generous company match.

Compensation

The base salary range below is the Company's good-faith estimate for this position in the posted work location at the time of posting. Final starting salary will be based on permissible, non-discriminatory factors, including but not limited to skills, experience, training, certifications, education, location and market considerations.

Base Salary Range: $50,000- $60,000 USD