Licensing & Brand Operations Coordinator (Hybrid)

Hearst; New York (NY); Hybrid; USD 50,000 - 58,000; Full time

Job summary

Hearst Magazines is seeking a Licensing Coordinator to organize licensing operations, protect IP, and turn brand recognition into consumer products. You will maintain CRM systems, review contracts, coordinate product submissions, and support editorial and e-commerce initiatives.

Two-plus years in project management, marketing, or related fields, plus strong organizational and communication skills, are expected. Hybrid NYC office with four days on-site.

Qualifications

• 2+ years of experience in project management, sales, merchandising, marketing, brand management, or related field.
• Strong organizational and time-management abilities in a fast-paced environment.
• Data-driven, detail-oriented with analytical, problem-solving, and follow-through skills.
• Excellent written and verbal communication with a collaborative, customer-service mindset.
• Proficiency with Google Workspace and Microsoft Office; experience with Monday.com is a plus.

Responsibilities

• Maintain licensing CRM systems, tracking tools, and dashboards to support licensing operations.
• Review and proofread licensing contracts for accuracy and compliance.
• Coordinate product submissions and support the approval process from submission to final approval.
• Manage licensing operations meetings and workflows from contract execution through royalty reporting.
• Partner with Legal on IP protection initiatives, including infringement, Brand Registry, and URL management.
• Track marketing campaigns across print, digital, social, and newsletters to promote licensing opportunities.

Skills

Project management

Sales

Marketing

Brand management

Organization

Time management

Analytical

Communication

Google Workspace

Microsoft Office

Monday.com

Tools

Google Workspace

Microsoft Office

Monday.com

Job description

Hearst Magazines is seeking a Licensing Coordinator to organize licensing operations, protect IP, and turn brand recognition into consumer products. You will maintain CRM systems, review contracts, coordinate product submissions, and support editorial and e-commerce initiatives.

Two-plus years in project management, marketing, or related fields, plus strong organizational and communication skills, are expected. Hybrid NYC office with four days on-site.