Hybrid Pre-Award Grant Coordinator

University of Minnesota; Minneapolis (MN); Hybrid; USD 54,000 - 62,000; Full time

Benefits offered by this job

Hybrid work environment

Professional development opportunities

Job summary

The University of Minnesota is seeking a skilled Pre-Award Specialist to join the College of Science and Engineering, supporting proposal development and submission across departments.

In a hybrid, 40-hour week role, you will coordinate intake, review sponsor guidelines, prepare budgets, and manage pre-award processes using UMN systems such as MN-GEMS and Grants.gov, ensuring compliance and timely submissions for major funding opportunities.

Qualifications

• Bachelor's degree and four years performing administrative, budgetary and/or grant proposal or management experience, or a combination totaling eight years.
• Experience in higher education or research administration preferred.
• Experience with budget development and sponsor communications.
• Experience with sponsor guidelines and compliance considerations.

Responsibilities

• Manage and oversee proposal activities across assigned cohort departments, providing guidance, interpretation, and administrative coordination during pre-award processes for funding opportunities.
• Review sponsor guidelines, policies, and procedures to ensure compliance and provide administrative guidance to PIs and departmental staff; identify proposal compliance concerns and risks.
• Prepare and/or review proposal budgets in collaboration with departmental accounting staff and communicate sponsor requirements and restrictions.
• Complete administrative portions of proposals; review components for compliance with sponsor and University requirements.
• Prepare and route Funding Proposals (FPs) in MN-GEMS.
• Coordinate standard subaward proposal documentation with collaborating institutions and SPA.
• Prepare, submit, and track proposals using sponsor electronic submission systems (Grants.gov Workspace, Research.gov, ProposalCentral, eRA Commons, etc.).
• Serve as primary liaison with SPA for routine routing, submission coordination, and communication.

Skills

Grant proposal management

Budget development

Sponsor compliance

Communication with PIs

Policy knowledge

Education

Bachelor's degree

Tools

MN-GEMS

Grants.gov

Research.gov

ProposalCentral

eRA Commons

UMN PeopleSoft

Job description

The University of Minnesota is seeking a skilled Pre-Award Specialist to join the College of Science and Engineering, supporting proposal development and submission across departments.

In a hybrid, 40-hour week role, you will coordinate intake, review sponsor guidelines, prepare budgets, and manage pre-award processes using UMN systems such as MN-GEMS and Grants.gov, ensuring compliance and timely submissions for major funding opportunities.