Hybrid Practice Support & Office Coordinator

Automatic Data Processing, Inc.; Chantilly (VA); On-site; USD 110,000 - 135,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) plan

Employee assistance programs

Work-life balance

Job summary

Redgrave LLP is seeking a Practice Support Specialist & Office Coordinator to work onsite at its Chantilly, Virginia office. The role blends hands-on legal support with daily office management, including reception, mail, supplies, space and conference room coordination, and office events.

The position is approximately 60% practice support and 40% office coordination, with responsibilities shifting to meet the needs of attorneys and the office. Strong legal administrative foundations are required.

Qualifications

• Bachelor’s degree or higher preferred; relevant coursework in legal studies, business, or information management is a plus
• Associate degree accepted, dependent on significant prior work experience
• Demonstrated experience with e‑discovery platforms, document management systems required
• 3-5+ years of experience in a law firm, legal department or professional services firm is a plus

Responsibilities

• Coordinate matter management support, including client intake, engagement letter prep, deadline tracking, production tracking, and templates in iManage
• Collaborate with timekeepers and leadership to improve processes and efficiency
• Pull cases and documents in Westlaw and Lexis as requested
• Enter and review time summaries, prebills, ensuring billing guideline compliance
• Greet clients and visitors, answer calls, maintain front office; attend and support meetings
• Sort mail, prepare outgoing mail and shipments, log deliveries
• Track and reorder office supplies and consumables within budget
• Maintain on-site storage and file rooms and coordinate off-site archiving
• Coordinate office and conference room use for attorneys, staff, and new hires
• Serve as onsite contact for building management and vendors; report maintenance issues
• Perform additional administrative tasks as assigned

Skills

Bachelor’s degree

Associate degree

e‑discovery platforms

document management systems

timekeeping/billing processes

Education

Bachelor’s degree or higher

Associate degree accepted

Tools

iManage

SharePoint

Teams

Aderant

Job description

Redgrave LLP is seeking a Practice Support Specialist & Office Coordinator to work onsite at its Chantilly, Virginia office. The role blends hands-on legal support with daily office management, including reception, mail, supplies, space and conference room coordination, and office events.

The position is approximately 60% practice support and 40% office coordination, with responsibilities shifting to meet the needs of attorneys and the office. Strong legal administrative foundations are required.