Hybrid PMO Administrative Coordinator | Drive Project Flow

Nesco Resource; Union (NJ); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

MEC medical plan

Vision Insurance

Dental Insurance

401K

EAP

Job summary

Nesco Resource is seeking an Administrative Project Coordinator to support a PMO for a large multi-team technology initiative in New Jersey. The role focuses on organizing meetings, maintaining documentation, tracking actions, and facilitating cross-team communication.

The ideal candidate thrives in a fast-paced environment, brings strong administrative and coordination skills, and works closely with project managers to keep schedules and artifacts accessible and up to date.

Qualifications

• 3+ years of administrative support or project coordination experience.
• Experience supporting PMOs or cross-functional initiatives.
• Proficiency with Outlook, Excel, and Word for scheduling and docs.
• Experience with Smartsheet or similar PM tools; SharePoint familiarity.

Responsibilities

• Coordinate and schedule meetings across multiple teams.
• Manage complex calendar scheduling in Outlook.
• Coordinate project workshops with internal teams, vendors, and partners.
• Prepare meeting agendas and logistics.
• Capture meeting notes and document key decisions and action items.
• Maintain documentation in SharePoint and create folders.
• Support project documentation using Microsoft Word.
• Track action items and follow-ups to keep deliverables on schedule.
• Manage project contacts and distribution lists in Excel.
• Provide support during project workshops and document outcomes.

Skills

MS Office

Outlook

Excel

Written communication

Verbal communication

Time management

Education

Associate's or Bachelor's degree

Tools

Smartsheet

SharePoint

Job description

Nesco Resource is seeking an Administrative Project Coordinator to support a PMO for a large multi-team technology initiative in New Jersey. The role focuses on organizing meetings, maintaining documentation, tracking actions, and facilitating cross-team communication.

The ideal candidate thrives in a fast-paced environment, brings strong administrative and coordination skills, and works closely with project managers to keep schedules and artifacts accessible and up to date.