Hybrid Personal & Administrative Assistant: Care & Operations

IKIGAI HOME HEALTHCARE LLP; New Jersey; Hybrid; USD 25,000 - 36,000; Part time

Job summary

Ikigai Home HealthCare LLP in New Jersey is seeking a proactive Personal & Administrative Assistant to support daily operations of our home care agency. The hybrid role blends administrative duties with occasional caregiving to ensure seamless client service and coordinated office activity.

The ideal candidate will be highly organized, capable of scheduling, data entry, and client communication, and comfortable working with caregivers, families, and the Director.

Qualifications

• Minimum 8 years caregiving experience, preferably within a home care setting.
• Proven office administration experience including scheduling and clerical tasks.
• Strong attention to detail and organizational skills.
• Ability to work independently and take initiative.
• Excellent communication skills, both verbal and written.

Responsibilities

• Provide administrative support including data entry, record-keeping, and document preparation to support agency operations.
• Schedule caregiver shifts, manage changes, and ensure client coverage.
• Serve as a communication liaison for caregivers, clients, and families.
• Maintain accurate records of client interactions, caregiver updates, and admin activities.
• Prioritize daily tasks to meet deadlines and respond to emergent needs.
• Address scheduling conflicts and admin challenges with a proactive, solution-oriented approach.
• Handle sensitive information with discretion and ensure privacy compliance.
• Utilize Microsoft Office, Google Suite, and scheduling software for admin tasks.
• Provide direct care to clients occasionally, as needed.

Skills

Attention to detail

Organizational skills

Communication skills

Independent work

Microsoft Office

Google Suite

Scheduling software

Education

HHA or CNA certification

Tools

Microsoft Office

Google Suite

Scheduling software

Job description

Ikigai Home HealthCare LLP in New Jersey is seeking a proactive Personal & Administrative Assistant to support daily operations of our home care agency. The hybrid role blends administrative duties with occasional caregiving to ensure seamless client service and coordinated office activity.

The ideal candidate will be highly organized, capable of scheduling, data entry, and client communication, and comfortable working with caregivers, families, and the Director.