Hybrid Payroll Specialist for Multi-State & Gov Contracts

KINAOLE SERVICE CENTER; Santa Rita (GU); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Life insurance

401K

Job summary

Kina'ole Family of Companies in Guam is seeking a Payroll Specialist to ensure accurate, timely payroll for multiple US-based entities. The role requires collaboration with HR, Finance, and Accounting, and calls for strong analytics and compliance with GAAP and DCAA guidelines.

You will process multi-state payrolls (including Guam), audit timecards, manage tax documents, and support year-end audits while maintaining confidentiality and high professionalism.

Qualifications

• Minimum two years of experience processing payroll for multiple companies across multiple states.
• Five or more years of payroll processing experience, preferably supporting government contracts.
• Experience with multi-state payrolls, including SCA, CBA, Davis-Bacon Act, and other prevailing wage payrolls.
• Experience with ADP Workforce Now or similar payroll processing systems.
• Experience using Unanet ERP is preferred.
• Working knowledge of payroll regulations, payroll tax requirements, GAAP, and DCAA compliance.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities while meeting strict payroll deadlines.
• High level of professionalism, confidentiality, and attention to detail.

Responsibilities

• Process payroll accurately and timely for multiple companies across multiple payroll cycles throughout the United States.
• Audit employee timecards, payroll data, and payroll reports to ensure accuracy prior to payroll processing.
• Process payroll adjustments including raises, bonuses, overtime, off-cycle payrolls, wage garnishments, deductions, direct deposits, and paper checks.
• Maintain employee payroll records, tax withholdings, direct deposit information, and other payroll documentation.
• Process multi-state payrolls, including specialized payrolls such as SCA, CBA, Davis-Bacon Act, and Guam payrolls.
• Ensure employee benefit deductions, insurance premiums, leave accruals, vacation, and sick balances are accurately maintained.
• Process employee tax documents including W-4s, W-2s, and other payroll-related filings while maintaining compliance with all federal, state, and local payroll regulations.
• Research, investigate, and resolve payroll discrepancies by working with employees, Human Resources, Finance, and government agencies.
• Prepare payroll reports, reconciliations, journal entries, and supporting documentation for management, audits, and financial reporting.
• Assist with year-end payroll processing and annual payroll audits.
• Monitor payroll compliance and notify Payroll leadership of policy, regulatory, or procedural issues while recommending improvements when appropriate.
• Develop, update, and maintain payroll procedures and SOPs.
• Train employees on payroll processes and respond to payroll-related questions in a professional and timely manner.
• Maintain organized payroll files and documentation in accordance with company retention policies.
• Stay current on payroll legislation, tax regulations, and industry best practices.
• Perform other payroll-related duties as assigned.

Job description

Kina'ole Family of Companies in Guam is seeking a Payroll Specialist to ensure accurate, timely payroll for multiple US-based entities. The role requires collaboration with HR, Finance, and Accounting, and calls for strong analytics and compliance with GAAP and DCAA guidelines.

You will process multi-state payrolls (including Guam), audit timecards, manage tax documents, and support year-end audits while maintaining confidentiality and high professionalism.