Hybrid Patent Practice Secretary – NJ Office

Gainor; New York (NY); Hybrid; USD 80,000 - 90,000; Full time

Job summary

Gainor seeks a Patent Practice Secretary for a leading law firm with nationwide offices. The role is hybrid with three days on site at the Roseland, NJ office. The duties include preparing patent applications, drafting communications for attorneys, filing documents, and billing support.

Requires 1–2 years in patent prosecution and solid MS Office and docket software skills. Strong organizational, written and verbal communication abilities are essential to support attorneys and maintain client

Qualifications

• Bachelor’s degree preferred.
• 1–2 years’ experience in patent prosecution.
• Basic knowledge of USPTO Patent Center and Electronic Assignment System.
• Ability to use CFR, MPEP and other laws and regulations.
• Familiarity with reviewing and reconciling patent documents.
• Basic finance knowledge.
• Ability to prioritize and adjust in a fast paced environment.
• Proficient in Microsoft Office and docket software.
• Excellent written and verbal communication skills.
• Exceptional customer service skills.

Responsibilities

• Prepare new patent applications for filing.
• Assist with preparing communications for attorney to the client.
• Write formal documents and obtain appropriate signatures.
• Upload documents into client databases accurately and timely.
• Review patents and prepare Certificates of Correction.
• Prepare Information Disclosure Statements or Supplemental Disclosure.
• Maintain reference citations in the database.
• Answer phones, take messages, greet guests and clients.
• Assist with creating new client accounts.
• Enter attorney timesheets.
• Organize and maintain electronic and paper client files.
• Assist with monthly billing.

Skills

Communication skills

Customer service

Prioritization

Education

Bachelor's degree preferred

Tools

USPTO Patent Center

Electronic Assignment System

Docket software

Microsoft Office

Job description

Gainor seeks a Patent Practice Secretary for a leading law firm with nationwide offices. The role is hybrid with three days on site at the Roseland, NJ office. The duties include preparing patent applications, drafting communications for attorneys, filing documents, and billing support.

Requires 1–2 years in patent prosecution and solid MS Office and docket software skills. Strong organizational, written and verbal communication abilities are essential to support attorneys and maintain client