Patent Docket Clerk

Gainor Staffing; Roseland (NJ); Hybrid; USD 65,000 - 75,000; Full time

Job summary

A leading law firm is seeking an experienced Patent Docket Clerk for a hybrid position in Roseland, NJ. The ideal candidate has over 4 years of patent docketing experience, a Bachelor’s degree or paralegal certificate, and is proficient in Outlook and Excel. Responsibilities include monitoring correspondence from the U.S. Patent and Trademark Office, maintaining accurate patent prosecution data, and generating reports on patent assets. Salary ranges from $65,000 to $75,000 annually based on experience.

Qualifications

• 4+ years of hands-on experience supporting patent docketing functions.
• Bachelor's degree and/or paralegal certificate preferred.
• Comfortable operating in a detail-driven, time-sensitive environment.

Responsibilities

• Monitor and intake correspondence from the U.S. Patent and Trademark Office.
• Capture and route updates from international patent agents.
• Maintain and update patent prosecution data within the docketing platform.
• Coordinate recurring portfolio reviews.
• Generate internal and client-facing reports related to patent assets.
• Prepare and transmit docket data to external service providers.
• Support broader patent administration functions.

Skills

Patent docketing experience

Proficiency in Outlook

Proficiency in Excel

Detail-oriented

Time-sensitive environment

Education

Bachelor’s degree and/or paralegal certificate

Job description

Our client is a leading law firm with offices across the country. They are seeking an experienced Patent Docket Clerk to join the team. The position is hybrid with 3 out of 5 days onsite at their office in Roseland, NJ.

Who You Are

• You bring 4+ years of hands-on experience supporting patent docketing functions
• Bachelor’s degree and/or paralegal certificate, preferred
• Comfortable operating in a detail-driven, time-sensitive environment
• Proficient in Outlook and Excel

What You’ll Do

• Monitor and intake correspondence issued by the U.S. Patent and Trademark Office and translate it into actionable docket entries
• Capture and route updates received from international patent agents to the appropriate legal professionals and support teams
• Maintain and update patent prosecution data within the docketing platform to ensure time-sensitive actions are properly tracked
• Coordinate recurring portfolio reviews to confirm records are current and compliant
• Generate and circulate internal and client-facing reports related to patent assets and upcoming obligations
• Prepare and transmit required docket data to external annuity service providers to support ongoing patent maintenance
• Contribute to additional operational needs that support the broader patent administration function

What Success Looks Like

• Statutory deadlines are consistently identified, recorded, and communicated well in advance
• Patent records accurately reflect both domestic and foreign prosecution activity
• Attorneys and staff receive clear, timely information needed to take action
• Portfolio and docket reports are reliable, well-organized, and easy to interpret

Salary Range: $65,000 – 75,000 annually, based on experience

Location: Roseland, NJ – Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.