Hybrid Part-Time AR Specialist | Cash & Collections

Wolfram; Champaign (IL); On-site; USD 23,000 - 32,000; Part time

Job summary

Wolfram, known for Mathematica, Wolfram|Alpha and Wolfram Language, is seeking a part-time Accounts Receivable Specialist in Champaign, Illinois. The role focuses on payments, invoicing, collections and reconciliations with a hybrid schedule after onboarding.

Responsibilities include processing payments via ACH, wires, checks, and cards; maintaining AR aging; responding to inquiries; and supporting month-end close and ERP transitions. Requires Excel proficiency and ERP experience.

Qualifications

• Solid understanding of accounting principles.
• Proficient in Microsoft Excel and data analysis for reconciliation.
• Ability to manage multiple tasks and meet deadlines.
• Strong written and verbal communication with customers and internal teams.
• Willingness to learn new systems and processes.

Responsibilities

• Process and apply customer payments from ACH, wires, checks and cards to accounts and invoices.
• Perform daily cash management: deposits, payment records, and timely receipts processing.
• Handle inquiries about invoices, payments and balances via phone and email.
• Prepare statements, monitor AR aging, follow up on overdue invoices and document collections.
• Maintain customer records, terms, tax exemption docs and credit data in systems.
• Assist with credit reviews, holds, and payment terms per policy.
• Monitor CRM queues and resolve outstanding items timely.
• Create invoices for internal and external customers; assist with credits and refunds.
• Research unidentified or unapplied payments and reconcile accounts.
• Reconcile cash receipts, bank deposits, and GL; support month-end close.
• Maintain documentation and ensure internal control compliance.
• Support system improvements, ERP transitions, and testing.

Skills

Accounts receivable

Excel

Customer service

Cash handling

Reconciliation

Tools

Oracle

Sage Intacct

Job description

Wolfram, known for Mathematica, Wolfram|Alpha and Wolfram Language, is seeking a part-time Accounts Receivable Specialist in Champaign, Illinois. The role focuses on payments, invoicing, collections and reconciliations with a hybrid schedule after onboarding.

Responsibilities include processing payments via ACH, wires, checks, and cards; maintaining AR aging; responding to inquiries; and supporting month-end close and ERP transitions. Requires Excel proficiency and ERP experience.