Accounts Receivable Specialist [Part-Time]

Wolfram; Champaign (IL); On-site; USD 23,000 - 32,000; Part time

Job summary

Wolfram, known for Mathematica, Wolfram|Alpha and Wolfram Language, is seeking a part-time Accounts Receivable Specialist in Champaign, Illinois. The role focuses on payments, invoicing, collections and reconciliations with a hybrid schedule after onboarding.

Responsibilities include processing payments via ACH, wires, checks, and cards; maintaining AR aging; responding to inquiries; and supporting month-end close and ERP transitions. Requires Excel proficiency and ERP experience.

Qualifications

• Solid understanding of accounting principles.
• Proficient in Microsoft Excel and data analysis for reconciliation.
• Ability to manage multiple tasks and meet deadlines.
• Strong written and verbal communication with customers and internal teams.
• Willingness to learn new systems and processes.

Responsibilities

• Process and apply customer payments from ACH, wires, checks and cards to accounts and invoices.
• Perform daily cash management: deposits, payment records, and timely receipts processing.
• Handle inquiries about invoices, payments and balances via phone and email.
• Prepare statements, monitor AR aging, follow up on overdue invoices and document collections.
• Maintain customer records, terms, tax exemption docs and credit data in systems.
• Assist with credit reviews, holds, and payment terms per policy.
• Monitor CRM queues and resolve outstanding items timely.
• Create invoices for internal and external customers; assist with credits and refunds.
• Research unidentified or unapplied payments and reconcile accounts.
• Reconcile cash receipts, bank deposits, and GL; support month-end close.
• Maintain documentation and ensure internal control compliance.
• Support system improvements, ERP transitions, and testing.

Skills

Accounts receivable

Excel

Customer service

Cash handling

Reconciliation

Tools

Oracle

Sage Intacct

Job description

Wolfram, creator of Mathematica, Wolfram|Alpha and Wolfram Language, is seeking a part-time Accounts Receivable Specialist to join its Accounting department. This position will be responsible for day-to-day accounts receivable activities, including payment processing, collections, customer account maintenance, invoicing and reconciliations. The ideal candidate will have a solid understanding of accounting principles, experience with accounting software, strong organizational and problem-solving skills, and proficiency in Microsoft Excel.

This part-time position will offer a hybrid schedule. Additionally, a clear employment verification, background check and credit check will be required for this role.

Responsibilities

• Processing and accurately applying customer payments received through ACH, wire transfers, checks and credit cards to the appropriate customer accounts and invoices
• Performing daily cash management duties, including recording bank deposits, maintaining payment records and ensuring timely and accurate processing of receipts
• Handling customer inquiries regarding invoices, payments, account balances and billing discrepancies through phone and email communication
• Preparing customer statements, reviewing accounts receivable aging, proactively following up on overdue invoices and documenting collection activities
• Maintaining accurate customer account information, payment terms, credit records and tax exemption documentation in accounting and customer management systems
• Assisting with customer credit reviews, credit holds and credit checks and establishing payment terms in accordance with company policies and approval procedures
• Monitoring and maintaining assigned customer relationship management (CRM) system queues, ensuring timely resolution of outstanding items
• Creating invoices for the internal consulting group and customers and assisting with approved credit memos, billing adjustments and refunds
• Researching and resolving unidentified or unapplied payments, overpayments, duplicate payments and discrepancies in customer accounts
• Reconciling customer accounts, cash receipts and bank deposits; assisting with accounts receivable and general ledger reconciliations; and supporting month-end closing activities
• Maintaining accurate supporting documentation and tracking outstanding transactions to ensure timely follow-up, proper recordkeeping and compliance with internal accounting controls
• Supporting process improvements, system updates and the transition to new accounting and ERP systems, including testing and documentation as needed
• Completing special projects as needed

Qualifications

• Ability to prioritize multiple responsibilities, manage daily workloads independently and consistently meet deadlines
• Ability to maintain confidentiality when handling sensitive information
• Proficiency in Microsoft Excel, including working with large datasets, filters, formulas and lookup functions for accounting and reconciliation purposes
• Experience with accounting or ERP software
• Good understanding of basic accounting principles, accounts receivable processes and reconciliation procedures
• Strong written and verbal communication skills with the ability to interact professionally with customers and internal departments
• Strong problem-solving skills, attention to accuracy and the ability to investigate discrepancies and follow through on outstanding issues with minimal supervision
• Ability and willingness to learn new systems, adapt to changing processes and contribute to improvements in daily accounting operations

Preferred qualifications

• Two or more years of accounts receivable or related accounting experience, particularly in cash application, collections and account reconciliations
• Experience with Oracle, Sage Intacct or similar systems

Location:

On-site in Champaign, Illinois, USA; a hybrid work schedule is available after an initial on-site training period

Job type:

Part time (25 hours per week)/Permanent

Reporting to:

Accounting Manager

Salary (for eligible candidates residing in the United States):

The pay rate for this position is $20.00 per hour.

All hiring is contingent on eligibility to work in the United States. We are unable to sponsor or transfer visas for applicants.

Wolfram is an equal opportunity employer and values diversity at its company. Women, people of color, members of the LGBTQ community, individuals with disabilities and veterans are strongly encouraged to apply.

Wolfram is dedicated to building diverse teams and an inclusive company culture. For this reason, we are asking candidates based in the United States to voluntarily self-identify through a few demographic questions. You will be prompted to answer these questions on the next page after submitting your application. Our purpose in collecting this information is to help us assess our outreach efforts and diversity representation goals. Your responses will not be linked to your application, and neither recruiters nor hiring managers can see this information at an individual level. Your responses will not play any role in our hiring decision. Your decision to participate or not participate in this survey will have no impact on your candidacy at Wolfram.