Hybrid Part-Time Admin & Communications Coordinator

Valid8 Financial, Inc.; Chicago (IL); On-site; USD 23,000 - 32,000; Part time

Job summary

Chicago African Americans in Philanthropy (CAAIP) seeks a Part-Time Administrative & Communications Associate to support scheduling, event coordination, newsletters, and member engagement. You will help maintain our digital presence and assist with program logistics in a small, mission-driven team working with the Executive Director and advisory committee.

The role emphasizes strong organizational skills, clear written communication, and comfort with Google Workspace, Mailchimp, Canva, and

Qualifications

• 1–2 years of experience in administrative support, communications, nonprofit operations, or a related field.
• Strong organizational and time-management skills with attention to detail.
• Clear, professional written communication skills.
• Comfort using digital tools such as Google Workspace, email marketing platforms, and social media.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Interest in philanthropy, nonprofit work, and racial equity strongly preferred.

Responsibilities

• Administrative Support: scheduling meetings, event coordination, task coordination, document management.
• Take notes during meetings and prepare summaries or follow-up materials.
• Maintain internal calendars for programs, meetings, deadlines, and communications.
• Support data entry and recordkeeping related to membership, events, and outreach.
• Communications & Digital Support: develop monthly newsletter and communications calendar.
• Draft, format, and schedule newsletters and email communications.
• Assist with website updates and basic maintenance, including posting events and program updates.
• Draft and schedule social media posts to promote programs and milestones.

Skills

Administrative support

Written communication

Time management

Independent work

Social media

Tools

Mailchimp

Canva

WordPress

Job description

Chicago African Americans in Philanthropy (CAAIP) seeks a Part-Time Administrative & Communications Associate to support scheduling, event coordination, newsletters, and member engagement. You will help maintain our digital presence and assist with program logistics in a small, mission-driven team working with the Executive Director and advisory committee.

The role emphasizes strong organizational skills, clear written communication, and comfort with Google Workspace, Mailchimp, Canva, and