Hybrid Part-Time Accounting Operations Coordinator

At Home; Coppell (TX); Hybrid; USD 28,000 - 39,000; Part time

Job summary

At Home is seeking an Accounting Operations Coordinator (Part Time) to support Business Licenses, Mail, and Check Requests within a portfolio of recurring corporate administrative processes across Accounting, Tax, Legal, Payroll, and Accounts Payable. This role owns day-to-day execution from start to finish and aims to develop standardized documentation and efficient tracking tools.

The position requires exceptional organization, attention to detail, strong follow-through, intermediate Excel

Qualifications

• Associate's degree preferred; equivalent experience considered.
• Three or more years of experience in corporate administration or related fields.
• Intermediate Excel skills with formulas, tables, sorting, filtering, data organization.
• Proficiency with Outlook, Word, Teams, and electronic document management.
• Strong organizational and time management skills; attention to detail.
• Strong written and verbal communication; ability to maintain confidentiality.

Responsibilities

• Administer recurring corporate administrative processes supporting Accounting, Tax, Legal, Payroll, Accounts Payable, and other Finance functions.
• Independently manage annual calendars and recurring deadlines to ensure work is completed accurately and on time.
• Monitor shared mailboxes, receive and distribute incoming correspondence, and track outstanding items through completion.
• Coordinate with internal departments and external service providers to obtain information, approvals, signatures, and supporting documentation.
• Own the end-to-end administration of the Company's business license renewal process.
• Prepare, submit, and maintain business license applications, renewals, and supporting documentation.
• Coordinate required approvals, payments, signatures, and follow-up activities.
• Maintain complete electronic records of licenses, filings, correspondence, and supporting documentation.
• Develop and maintain standardized reference files containing recurring information commonly required across business license filings.
• Continuously improve filing processes by reducing duplicate effort, improving documentation, and creating reusable resources that increase efficiency.
• Develop, organize, and maintain electronic filing systems and shared reference materials that improve efficiency and consistency across recurring administrative processes.
• Maintain and continuously improve departmental tracking tools, including Excel-based trackers used to monitor recurring filings, deadlines, and administrative activities.
• Recommend and implement practical process improvements that simplify recurring work, improve visibility, and reduce manual effort.
• Document standard operating procedures and maintain practical job aids to support consistency and cross-training.
• Receive, organize, and distribute tax notices and governmental correspondence.
• Maintain tracking logs and follow-up schedules to support timely responses.
• Coordinate administrative support for annual property tax activities, including receipt, organization, and tracking of notices and supporting documentation.
• Assist internal teams and external service providers with recurring administrative requirements.
• Provide backup support for vendor onboarding and vendor maintenance activities.
• Review vendor setup requests for completeness and required documentation prior to submission.
• Coordinate with Accounts Payable and business owners to resolve missing information.
• Maintain organized vendor documentation and records.
• Coordinate recurring inventory reporting and distribution processes.
• Process and distribute payroll-related correspondence.
• Assist with additional recurring administrative responsibilities as corporate needs evolve.
• Participate in special projects supporting continuous improvement across Finance and related corporate functions.

Skills

Microsoft Excel

Organizational skills

Attention to detail

Communication skills

Education

Associate's degree or equivalent experience

Tools

Excel

Outlook

Word

Teams

Job description

At Home is seeking an Accounting Operations Coordinator (Part Time) to support Business Licenses, Mail, and Check Requests within a portfolio of recurring corporate administrative processes across Accounting, Tax, Legal, Payroll, and Accounts Payable. This role owns day-to-day execution from start to finish and aims to develop standardized documentation and efficient tracking tools.

The position requires exceptional organization, attention to detail, strong follow-through, intermediate Excel