Hybrid Operations & Facilities Specialist

New-Jersey-Courts; Newark (NJ); Hybrid; USD 62,000 - 100,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

New Jersey Judiciary in Newark is seeking an Administrative Specialist to support the Essex Vicinage Operations Division, serving about 900 staff and judges. The role links the Operations Division with other divisions, county partners, and stakeholders, requiring adaptability and initiative in a fast-paced environment.

The position offers a hybrid work schedule, with up to 2 days of remote work, and requires strong customer service, problem solving and leadership abilities.

Qualifications

• Bachelor's degree and three years of professional experience, one of which shall be in purchasing, accounts payable, facilities management, operations management, records retention, transcript services, jury management, statistical reporting, investigations and/or library administration.

Responsibilities

• Ability to work independently and as part of a team in a fast-paced environment.
• Lead all courtroom services and facilities coordination; oversee maintenance ticket requests working with the county and outside vendors.
• Serve as the Security Coordinator for the vicinage; create agendas, record minutes and follow up on outstanding facility and security items.
• Coordination of special projects including capital asset planning, construction and renovation, facility and maintenance requests, and coordination of judge and staff relocations.
• Assist with maintaining and updating the Continuity of Operation Plan (COOP).
• Participate in responding to emergencies within the facilities and working with the county and the Sheriffs' Office to ensure a safe environment for judges, staff and court users.
• Oversee the vicinage health and safety inspections and follow-up on recommended actions or repairs.
• Assist in all areas of Operations, including fleet management, records management, transcripts, and Title II ADA Accommodations.
• Coordination of courtroom and conference room requests.

Skills

Customer service

Problem solving

Leadership

Initiative

Professionalism

Education

Bachelor's degree

Job description

New Jersey Judiciary in Newark is seeking an Administrative Specialist to support the Essex Vicinage Operations Division, serving about 900 staff and judges. The role links the Operations Division with other divisions, county partners, and stakeholders, requiring adaptability and initiative in a fast-paced environment.

The position offers a hybrid work schedule, with up to 2 days of remote work, and requires strong customer service, problem solving and leadership abilities.