Hybrid Administrative Specialist — Court Operations & Support

New Jersey Courts; Alaska; Hybrid; USD 51,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Pension program (PERS)

13 paid holidays

LinkedIn Learning training

Job summary

New Jersey Courts in the Essex Vicinage (Newark, NJ) is seeking a creative and detail-oriented Administrative Specialist 1 to join the Operations Division, supporting over 900 staff and judges across six buildings. This hybrid role offers confidential administrative support, calendar management, and on-site reception duties, with coordination among judges, staff, vendors, and central office.

A strong emphasis on customer service, organization, initiative, flexibility, and professionalism is

Qualifications

• Three years of experience performing clerical and support services, including keyboarding.
• Ability to use a keyboard; no minimum speed specified.
• Experience handling sensitive information with discretion.
• Calendar management, tracking due dates, and ensuring workflow per schedules.

Responsibilities

• Provide confidential administrative support to the Assistant Trial Court Administrator, including calendar management and follow-ups.
• On-site reception coverage; respond to inquiries by phone, email, or in person.
• Draft agendas, record minutes, and follow up on deliverables.
• Coordinate facilities issues with judges, staff, vendors, and agencies.
• Facilitate liaison among management, HR, and central office.
• Generate reports and analyze information to improve efficiency.
• Assist with facilities support services, including mail and deliveries.
• Advise team members on progress and ensure policy adherence.
• Assist with committee planning and special events.
• Serve as initial contact for Title II ADA accommodations.

Skills

Customer service

Organization

Leadership

Initiative

Flexibility

Professionalism

Job description

New Jersey Courts in the Essex Vicinage (Newark, NJ) is seeking a creative and detail-oriented Administrative Specialist 1 to join the Operations Division, supporting over 900 staff and judges across six buildings. This hybrid role offers confidential administrative support, calendar management, and on-site reception duties, with coordination among judges, staff, vendors, and central office.

A strong emphasis on customer service, organization, initiative, flexibility, and professionalism is