Hybrid Operations & Facilities Administrative Specialist

New Jersey Courts; Newark (NJ); Hybrid; USD 62,000 - 100,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

New Jersey Judiciary in Newark/East Orange seeks an Administrative Specialist to support the busy Operations Division, serving approximately 900 staff and judges across six buildings. You will be the essential link between the Operations Division and other divisions, handling facilities coordination and project support.

The ideal candidate has a bachelor's degree and at least three years of professional experience in related areas, with strong customer service, problem solving and leadership.

Qualifications

• Bachelor's degree and three years of professional experience in purchasing, accounts payable, facilities management, operations management, records retention, transcript services, jury management, statistical reporting, investigations and/or library administration.
• Strong customer service, problem solving and leadership abilities with initiative, flexibility and professionalism.
• Ability to travel to various locations within the county and state.
• Proficiency with Microsoft Office Suite and database management.

Responsibilities

• Lead all courtroom services and facilities coordination; oversee maintenance ticket requests with the county and outside vendors.
• Serve as the Security Coordinator for the vicinage; create agendas, record minutes and follow up on outstanding facility and security items.
• Coordinate special projects including capital asset planning, construction and renovation, facility and maintenance requests, and judge/staff relocations.
• Assist with maintaining and updating the Continuity of Operation Plan (COOP).
• Respond to emergencies within the facilities and work with the county and the Sheriffs' Office to ensure safety.
• Oversee health and safety inspections and follow-up on recommended actions or repairs.
• Assist in Operations areas including fleet management, records management, transcripts, and Title II ADA accommodations.
• Coordinate courtroom and conference room requests; compile reports and spreadsheets; facilitate training and orientation.
• Compose routine and complex correspondence; participate in meetings and committees; travel as needed.

Skills

Customer service

Problem solving

Leadership

Flexibility

Initiative

Professionalism

Education

Bachelor's degree

Tools

Microsoft Office Suite

Database management

Job description

New Jersey Judiciary in Newark/East Orange seeks an Administrative Specialist to support the busy Operations Division, serving approximately 900 staff and judges across six buildings. You will be the essential link between the Operations Division and other divisions, handling facilities coordination and project support.

The ideal candidate has a bachelor's degree and at least three years of professional experience in related areas, with strong customer service, problem solving and leadership.