Remote-Eligible Administrative Specialist I

New-Jersey-Courts; Newark (NJ); Hybrid; USD 51,000 - 80,000; Full time

Benefits offered by this job

Hybrid work schedule

Remote work up to 2 days

Job summary

The Essex Vicinage of the New Jersey Judiciary seeks a creative and detail-oriented administrative specialist to support the Operations Division in Newark and East Orange. The role focuses on confidential support, calendar management, and efficient office workflow for judges and staff.

Responsibilities include reception duties, meeting coordination, reporting, and facilities liaison work. A strong customer-service mindset, discretion, and flexibility are essential in a fast-paced public-service

Qualifications

• Three years of clerical and support experience, with keyboarding alongside payments and records.
• Ability to manage calendars, follow due dates, and coordinate meetings.
• Demonstrated customer service and professional communication.

Responsibilities

• Provide confidential administrative support to the Assistant Trial Court Administrator and manage calendars.
• Cover Ops/TCA reception, respond to inquiries by phone, email, and in person.
• Draft agendas, take minutes, and improve office efficiency with technology.
• Coordinate facilities issues with judges, staff, vendors, and agencies.
• Liaise among management, HR, divisions, and central office for daily operations.
• Generate reports, analyze information, and recommend efficiency improvements.
• Assist with facilities services, mail, deliveries, and courtroom/chambers needs.
• Advise team on progress and ensure high-quality service per policies.
• Assist planning of committees and events within the Vicinage.
• Serve as initial contact for Title II ADA accommodations with discretion.

Skills

Calendar management

Customer service

Clerical experience

Keyboarding

Communication

Job description

The Essex Vicinage of the New Jersey Judiciary seeks a creative and detail-oriented administrative specialist to support the Operations Division in Newark and East Orange. The role focuses on confidential support, calendar management, and efficient office workflow for judges and staff.

Responsibilities include reception duties, meeting coordination, reporting, and facilities liaison work. A strong customer-service mindset, discretion, and flexibility are essential in a fast-paced public-service