Hybrid Oncology Intake Coordinator

Texas Oncology; Richardson (TX); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Texas Oncology's US Oncology Network is seeking a Patient Intake Coordinator for the Richardson, TX location. This full-time role supports the Oncology Department by handling new patient coordination, insurance verification, and scheduling.

Under supervision, you will maintain patient records, verify demographics and insurance, and assist in obtaining pre-visit information. The position emphasizes HIPAA compliance, confidentiality, and excellent customer service.

Qualifications

• High School diploma or equivalent required.
• Two (2) years revenue cycle and/or patient access experience in healthcare preferred with progressive responsibility or equivalent combination of education and work experience.
• Knowledge of multiple PMS and EHR platforms preferred.
• Experience with Microsoft Office Products (Outlook, Word, Teams, and Excel) required.
• Proficiency with medical terminology and insurance benefits and eligibility verification.
• Must successfully complete required onboarding courses and on-demand training within 45 days of occupying position.

Responsibilities

• Oversee the continuum of the new patient referral process within department standards.
• Provide strong customer service to patients and internal and external stakeholders as the clinic’s first point of contact.
• Independently assess patient needs to prioritize and triage referrals.
• Answers phone calls, takes messages and responds to routine patient, physician, and client inquiries.
• Proactively follows-up on missing medical records and test results from referring providers.
• Obtains patient demographic, insurance, referral, and other pre-visit required information.
• Verifies and registers patient accounts in the practice management system.
• Facilitates insurance benefit and eligibility investigations.
• Provides patients with appointment details such as time, location, directions, and instructions to patients.
• Distributes appropriate medical forms to the patient for completion prior to initial visit.
• Maintains and updates physician schedules ensuring that patients are scheduled appropriately.
• Works in conjunction with the clinical team to accommodate scheduling requests.
• Accurately documents/updates patient records in designated systems to ensure all parties have accurate information.
• Provides support and information to providers to problem solve and manage complex administrative issues.
• Maintains strictest confidentiality; adheres to all HIPAA guidelines/regulations.
• Other duties as requested or assigned.

Skills

Customer service

Microsoft Office

Medical terminology

HIPAA compliance

Education

High School diploma or equivalent

Tools

PMS platforms

EHR platforms

Excel

Outlook

Job description

Texas Oncology's US Oncology Network is seeking a Patient Intake Coordinator for the Richardson, TX location. This full-time role supports the Oncology Department by handling new patient coordination, insurance verification, and scheduling.

Under supervision, you will maintain patient records, verify demographics and insurance, and assist in obtaining pre-visit information. The position emphasizes HIPAA compliance, confidentiality, and excellent customer service.