Hybrid Onboarding, Compliance & Operations Specialist

Woodcraft Rangers; West Covina (CA); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

Competitive hourly rate – $24.00 – $30

Paid vacation & sick time

LifeCraft program – free college &

Upward mobility – promote-from-within

Health, dental & vision

403(b) retirement plan

Pet insurance

Mission-driven work

Job summary

Woodcraft Rangers seeks an Onboarding Specialist, Operations & Compliance to own pre-employment clearances, onboarding documentation, payroll setup, and onboarding logistics. You will ensure compliant, accurate processes across the employee lifecycle in a fast-paced, hybrid West Covina office setting.

The role reports to the Associate Director of People Experience and requires 3+ years in HR operations and strong knowledge of California employment law, I-9, and Adverse Action processing.

Qualifications

• 3+ years of experience in HR operations, onboarding, or people operations.
• Knowledge of California employment law, I-9 compliance, and pre-employment clearance requirements.
• Knowledge of Adverse Action processing.
• Experience with HRIS and payroll systems (ADP Workforce Now).
• Strong attention to detail and ability to manage multiple tasks and deadlines simultaneously.
• Clear, professional written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Comfort working in a fast-paced, seasonal environment with shifting priorities.

Responsibilities

• Manage all pre-employment compliance requirements for new hires, including background checks, Live Scan finger. printing, TB clearances, and required certifications.
• Track clearance status across all new hire populations and follow up proactively to ensure no hire is delayed or missed.
• Maintain up-to-date knowledge of California employment law and district-specific requirements to ensure compliance at every step.
• Serve as the primary point of contact for new hires navigating pre-employment requirements, providing clear guidance and timely follow-up.
• Own the collection, review, and processing of all new hire paperwork, including I-9 verification, tax forms, direct deposit, and required policy acknowledgments.
• Enter and maintain accurate employee records in ADP and other HR systems; audit data regularly to ensure completeness and accuracy.
• Coordinate payroll to ensure all new hires are paid correctly and on time from their first paycheck.
• Process employee data changes including site transfers, role updates, and separations in a timely and accurate manner.
• Coordinate onboarding logistics for new hires across all staff categories, including scheduling, communication, and materials preparation.
• Maintain the onboarding tracker and ensure all steps are completed and documented for every new hire.
• Partner with the Onboarding Specialist, Experience & Learning to ensure a seamless handoff between compliance tasks and the new hire experience journey.
• Communicate clearly and proactively with hiring managers and program staff about new hire start dates, clearance status, and onboarding timelines.
• Maintain accurate and current employee records through site transitions, schedule changes, and other employee data updates throughout the year.
• Conduct regular audits of employee records in ADP and related systems to identify and resolve discrepancies.
• Support compliance reporting requirements and respond to internal data requests from Talent, People Experience, Finance, and Program leadership.
• During peak season, co-facilitate new hire orientation and support LMS enrollment and shadow day coordination as needed.

Skills

HR operations

Onboarding

Communication

Confidentiality

Bilingual English/Spanish

Tools

ADP Workforce Now

Job description

Woodcraft Rangers seeks an Onboarding Specialist, Operations & Compliance to own pre-employment clearances, onboarding documentation, payroll setup, and onboarding logistics. You will ensure compliant, accurate processes across the employee lifecycle in a fast-paced, hybrid West Covina office setting.

The role reports to the Associate Director of People Experience and requires 3+ years in HR operations and strong knowledge of California employment law, I-9, and Adverse Action processing.