Hybrid Office & Sales Operations Specialist

Tantalus Systems; Raleigh (NC); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Tantalus Systems in Raleigh, NC is seeking an Office & Sales Support Coordinator to oversee the day-to-day operations of our Raleigh office while coordinating and supporting the Sales and Marketing teams. This hybrid role creates a well-run, welcoming, and productive workplace for employees, visitors, customers, and partners.

You will manage office operations, vendor relationships, onboarding logistics, meeting and event coordination, and the distribution of materials and company swag.

Qualifications

• 3+ years of experience in office management, workplace operations, administrative coordination, or event coordination.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Experience with Salesforce & HubSpot is considered an asset.
• Experience supporting customer-facing teams through order administration, customer coordination, or sales support activities is considered an asset.
• Excellent communication and relationship-management skills with employees, visitors, vendors, and internal teams.

Responsibilities

• Manage office supplies, kitchen inventory, mail, shipping, and general office organization.
• Serve as the primary point of contact for the property manager and office vendors.
• Coordinate office repairs, maintenance requests, workspace changes, and improvements.
• Support onboarding for new employees, including badges, workspace setup, supplies, and IT/HR coordination.
• Support employee and visitor experiences, including meals, refreshments, meetings, and tours.
• Coordinate shipment of swag and welcome materials to U.S.-based employees.
• Provide sales operations support to Regional Sales Managers, including basic Salesforce updates and order entry into systems.
• Pull reports from Salesforce and other systems to support Sales leadership.

Skills

Office Management

Sales Support

Event Coordination

Vendor Coordination

Salesforce

HubSpot

Tools

Salesforce

HubSpot

Job description

Tantalus Systems in Raleigh, NC is seeking an Office & Sales Support Coordinator to oversee the day-to-day operations of our Raleigh office while coordinating and supporting the Sales and Marketing teams. This hybrid role creates a well-run, welcoming, and productive workplace for employees, visitors, customers, and partners.

You will manage office operations, vendor relationships, onboarding logistics, meeting and event coordination, and the distribution of materials and company swag.