Hybrid Office Manager & Program Coordinator

University of Chicago; Chicago, Northern (IL, KY); Hybrid; USD 61,000 - 77,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

The University of Chicago Crime Lab and Education Lab seeks an experienced Office Manager and Program Assistant to run the hybrid office, coordinate CSLA program events, travel, stipends, and overall administration. This role requires on-site presence with occasional field work and strong organizational skills in a fast-paced research environment.

Responsibilities include front desk leadership, budgeting support, vendor coordination, and providing logistical support to program teams.

Qualifications

• Education: vocational training or equivalent experience.
• Work Experience: 7+ years in related field.

Responsibilities

• Front desk management: greet guests, answer main phone line, coordinate visitors.
• Develop and implement office processes and manuals.
• Maintain office supplies, mail, and office machines; coordinate with building management and vendors.
• Assist with reimbursements, expense reconciliation, invoices, and deposits.

Skills

Strong oral and written communication

Ability to interact with researchers

Problem solving

Discretion and judgment

Organization and attention to detail

Time management

Project management

Education

Vocational training or equivalent experience

Tools

Microsoft Office Suite

PowerPoint

Adobe Acrobat

Job description

The University of Chicago Crime Lab and Education Lab seeks an experienced Office Manager and Program Assistant to run the hybrid office, coordinate CSLA program events, travel, stipends, and overall administration. This role requires on-site presence with occasional field work and strong organizational skills in a fast-paced research environment.

Responsibilities include front desk leadership, budgeting support, vendor coordination, and providing logistical support to program teams.