Operations & Admin Associate - Hybrid, Events & Onboarding

University of Chicago; United States; Hybrid; USD 39,000 - 50,000; Full time

Job summary

The Development Innovation Lab at the University of Chicago seeks a proactive staff/operations specialist to support visa and academic appointment processes, staff onboarding, event planning, and day-to-day office operations. You will collaborate with internal teams and external partners in a fast-paced, hybrid environment.

Ideal candidates bring strong organizational and communication skills, experience with events, and proficiency in MS Office, Asana, Slack, and Google Suite.

Qualifications

• Education: Bachelor’s degree in a related field.
• Experience: 5-7 years in a related role.
• Certifications: ---

Responsibilities

• Draft departmental visa applications and academic appointments requests.
• Independently support staff onboarding processes.
• Create and maintain departmental files and templates.
• Oversee events and logistics including pre-event coordination and catering.
• Manage facilities, inventory, and day-to-day operations.
• Coordinate with vendors and university departments for smooth operations.

Skills

Proactive communication

Organizational skills

Ambiguity management

Stakeholder coordination

Event planning

Education

Bachelor’s degree in a related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Asana

Slack

Google Suite

Job description

The Development Innovation Lab at the University of Chicago seeks a proactive staff/operations specialist to support visa and academic appointment processes, staff onboarding, event planning, and day-to-day office operations. You will collaborate with internal teams and external partners in a fast-paced, hybrid environment.

Ideal candidates bring strong organizational and communication skills, experience with events, and proficiency in MS Office, Asana, Slack, and Google Suite.