Hybrid Office Manager for Architecture & Design

Abacus Solutions Group; Baltimore (MD); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Abacus Solutions Group in Baltimore City is seeking an organized Office Manager to oversee daily operations of a small architectural and design firm. This role combines office administration, HR support, and executive assistance to firm leadership.

You will maintain confidential personnel files, coordinate onboarding, manage vendor relationships, plan events, and track documentation while fostering a professional, discreet, and efficient workplace.

Qualifications

• Bachelor's degree preferred; equivalent experience considered.
• 5+ years of experience in office management, operations, human resources, executive administration, or related role.
• Experience supporting senior leadership and managing confidential information.
• Strong knowledge of HR administration and employment practices.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.

Responsibilities

• Manage day-to-day operations of the office to ensure efficiency and professionalism.
• Serve as the primary point of contact for vendors, property management, service providers, and office-related contractors.
• Oversee office supplies, equipment, inventory, and facilities management.
• Coordinate office maintenance, repairs, and workplace improvements.
• Manage incoming communications, mail, deliveries, and general office correspondence.
• Support leadership with scheduling, travel arrangements, meeting coordination, and special projects.
• Coordinate company events, team meetings, employee celebrations, and client-facing activities.
• Maintain company records and filing systems, both electronic and physical.

Skills

Office management

HR administration

Executive administration

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

Abacus Solutions Group in Baltimore City is seeking an organized Office Manager to oversee daily operations of a small architectural and design firm. This role combines office administration, HR support, and executive assistance to firm leadership.

You will maintain confidential personnel files, coordinate onboarding, manage vendor relationships, plan events, and track documentation while fostering a professional, discreet, and efficient workplace.