Hybrid Office & Facilities Manager

Analyticpartners; New York (NY); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Analytic Partners is seeking an Office Manager to support our dynamic Human Resources Team across multiple offices. You will ensure building systems run smoothly, respond to maintenance requests, and coordinate vendor services to keep our offices efficient and welcoming.

The role requires strong organizational skills, a customer-first mindset, and experience in administrative support or hospitality. You will engage with vendors, support onboarding, and assist with events and office moves.

Qualifications

• At least 3 year of prior experience in a customer service, hospitality, or administrative support role.
• Customer-first mindset with professionalism and discretion.
• Strong organizational skills to manage multiple priorities.
• Proactive problem-solving and willingness to help wherever needed.
• Strong verbal and written communication skills.

Responsibilities

• Ensure all building systems are operational and maintained per company policies and regulations.
• Respond to building occupant maintenance/repair requests.
• Coordinate and manage repair and maintenance work by technicians, vendors and contractors.
• Ensure vendor services are performed timely and issues are Escaped.
• Obtain and review price quotes for parts, services and labor for projects.
• Coordinate and manage office moves, adds, and change activities.
• Meet with vendors and obtain cost estimates for space-related projects and assist with furniture setup/relocation.
• Provide coordination and support for events, meetings, and conference facilities.
• Coordinate delivery of amenities and supplies (food, office supplies, IT equipment).
• Assist the HR team with employee onboarding and IT access.
• Provide administrative support to Americas leaders on resourcing requests and ad hoc projects.
• Other duties including reception, mail, and landlord relations.

Skills

Customer service

Hospitality

Administrative support

Tools

Microsoft Office

Outlook

Job description

Analytic Partners is seeking an Office Manager to support our dynamic Human Resources Team across multiple offices. You will ensure building systems run smoothly, respond to maintenance requests, and coordinate vendor services to keep our offices efficient and welcoming.

The role requires strong organizational skills, a customer-first mindset, and experience in administrative support or hospitality. You will engage with vendors, support onboarding, and assist with events and office moves.