Hybrid Office Coordinator: Growth & Data-Driven Support

Installed Building Products; New Hope (MN); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, and vision

Supplemental Insurance

Company-Paid Life Insurance

401(K) Roth with company matching

Longevity Stock Program

IBP Foundation

Scholarship opportunities

Employee Financial Assistance Program

Paid vacation and holidays

Growth opportunities

Job summary

AMD Distribution in New Hope, MN is seeking an organized Office Coordinator to support daily office operations, data processing, and front-desk reception. You will manage administrative workflows and serve as the first contact for visitors, customers, and vendors.

You will verify order specifications, coordinate with sales, purchasing and warehouse teams, and help ensure on-time fabrication and shipment. The role offers Monday to Friday hours with overtime as needed and an hourly pay range of

Qualifications

• Experience in data processing, order fulfillment, or a similar role.
• Familiarity with inventory management systems and order processing software.
• Strong attention to detail and accuracy in data entry.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a partially remote, team-oriented environment.
• Self-starter who turns priorities into completed work with minimal oversight.
• Consistent follow-through.

Responsibilities

• Serve as the primary receptionist
• Process, enter, and maintain accurate data across internal systems and a shared inbox
• Verify order specifications, materials, and quantities before production of fabricated items
• Communicate with sales, purchasing, and warehouse teams regarding order requirements
• Coordinate with warehouse fabrication staff to ensure timely delivery of products
• Coordinate and facilitate the shipment of LTL/FTL orders
• Assist with document preparation, filing, and record management
• Provide prompt and helpful responses to resolve any issues or problems that arise

Skills

Data processing

Order fulfillment

Inventory management

Data entry accuracy

Communication skills

Team collaboration

Self-starter

Follow-through

Job description

AMD Distribution in New Hope, MN is seeking an organized Office Coordinator to support daily office operations, data processing, and front-desk reception. You will manage administrative workflows and serve as the first contact for visitors, customers, and vendors.

You will verify order specifications, coordinate with sales, purchasing and warehouse teams, and help ensure on-time fabrication and shipment. The role offers Monday to Friday hours with overtime as needed and an hourly pay range of