Office Coordinator

Clearlight Energy; Houston (TX); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Clearlight Energy seeks an Office Coordinator for the Houston, TX office. The role is on-site with one remote day per week and reports to the HR Manager.

You will greet visitors, coordinate calendars, arrange travel, prepare presentations, handle purchasing and vendor invoices, and support onboarding/offboarding. A 3+ year admin background and a degree in Office Administration are preferred.

Qualifications

• Minimum of 3 years in administrative or office support
• Bachelor’s degree in Office Administration preferred
• Experience supporting senior leadership or executives preferred
• Strong organizational and communication skills
• Proficiency in Microsoft Office and SharePoint
• Experience with Concur or similar expense management software
• Ability to handle confidential information with discretion

Responsibilities

• Greet visitors and be the main point of contact for office inquiries and logistics
• Maintain a well-organized, clean, and stocked office environment
• Manage purchasing and inventory of supplies and equipment
• Process purchase orders and vendor invoices, and track office spending
• Coordinate office maintenance, repairs, and vendor relationships
• Manage vendor service agreements and renewals
• Handle mail, courier services, and deliveries
• Coordinate with building management on access cards and maintenance requests
• Identify opportunities to improve office processes and efficiency
• Provide administrative support to the leadership team
• Manage calendars and coordinate meetings; prepare and edit presentations, reports, and memos
• Assist with travel arrangements and track expenses in Concur
• Support onboarding and offboarding logistics for employees

Skills

Organizational skills

Communication skills

Detail-oriented

Multitasking

Professional demeanour

Education

Bachelor’s degree in Office Administration

Tools

Microsoft Office

SharePoint

Concur

Job description

Clearlight Energy, an LS Power company established in 2025, owns and operates more than 4,500 MW across 52 assets consisting of utility scale solar, wind, battery storage and renewable natural gas in North America. Approximately 4,000 MW of its operations are located in the U.S., across NYISO, MISO, PJM, ERCOT and CAISO markets, with the remaining 500 MW located in Canada. The Company is headquartered in Oakville, Ontario with employees in both Canada and the United States.

Clearlight Energy focuses on providing operational excellence to supply critical energy capacity and meet growing demand. Additionally, it has a 1,200 MW development pipeline of additional renewable resources to support grid reliability and decarbonization.

About the Role:

The Office Coordinator is responsible for maintaining an organized work environment, coordinating day-to-day office activities, and providing hands-on support to the leadership team as needed. This position is based on site in our Houston, Texas office Monday to Friday, with the possibility of one remote day per week. This role reports to the HR Manager.

Key Responsibilities:

Office Management

• Greet visitors, and be the main point of contact for general office inquiries and logistics
• Maintain a well-organized, clean, and fully stocked office environment
• Manage the purchasing and inventory of company and office supplies and equipment
• Process purchase orders and vendor invoices, and track office spending
• Coordinate office maintenance, repairs, and vendor relationships
• Manage vendor service agreements (e.g., cleaning, copier, coffee service) and track renewals
• Handle mail, courier services, and deliveries
• Coordinate with building management on access cards, maintenance requests, and any concerns
• Identify opportunities to improve office processes and efficiency

Administrative Support

• Provide administrative assistance to the leadership team as needed
• Manage calendars and coordinate meetings, prepare and edit presentations, reports and memos
• Assist with travel arrangements and track expenses in Concur
• Support internal communications and coordination across teams
• Assist in planning company events, meetings, and team activities
• Support onboarding and offboarding logistics for employees (workspace setup, supplies, equipment returns, etc.)

Qualifications & Skills

• Minimum of 3 years of experience in an administrative or office support role
• Bachelor’s degree, diploma, or certificate in Office Administration or a related field is preferred
• Experience supporting senior leadership or executives is preferred
• Strong organizational skills; ability to handle multiple priorities with attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and SharePoint
• Experience with Concur or similar expense management software is preferred
• Ability to handle confidential information with discretion
• Professional, proactive, and service-oriented mindset
• Ability to lift and carry up to 25 lbs (e.g., supply deliveries)