Hybrid NYC Sales Operations Coordinator

Ellis Brooklyn; New York (NY); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Sick days

401k

Job summary

Ellis Brooklyn is seeking a Sales Coordinator to drive smooth operations across the organization. You will partner with the Sales Director and teams to manage daily administration for major national accounts, ensuring timely deliverables and strong cross-functional communication.

Ideal candidates bring 1-2 years in sales or accounts, sharp organizational skills, and proficiency in MS Office. This hybrid NYC role offers growth in a fast-paced fragrance brand.

Qualifications

• 1-2 years of sales or account experience
• Strong organizational skills with excellent attention to detail and follow-through
• Exceptional communication and interpersonal skills
• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong analytical and critical-thinking skills
• Independent, strategic thinker with strong problem-solving abilities
• Ability to build strong cross-functional partnerships and operate effectively within team environments
• Communicate clearly and exchange accurate information with others, and ability to take and process feedback
• Thrive in a high paced environment
• This position is in office from Monday-Thurs in our NYC office with Fridays remote

Responsibilities

• Support sales leads with operations and administrative support
• Coordinate retailer meetings and line reviews end-to-end, including venue/room booking, tech setup, catering, and brand-right room décor. Work in collaboration with the Account Managers and Account Specialists
• Manage Monthly Sales Team agenda, notes and follow-ups
• Prepare meeting materials (agendas, sell-in decks, samples, etc.) and capture action items, owners, and timelines to drive follow-through
• Support teams with upcoming launches; complete Item and Product Setup Forms across retailer portals with precision and on-time delivery
• Plan and execute ordering of GWPs and samples across channels, aggregating needs, timelines and executional logistics
• Establish and maintain a structured documentation system for POG variations, space changes and competitive views across channels
• Establish and maintain competitive activity across top accounts (innovation, pricing, space, etc.)
• Own retailer and vendor contract administration—from intake and review through execution, amendments, and archival—ensuring compliance with terms and timelines

Skills

Sales experience

Organizational skills

Communication skills

Analytical thinking

Cross-functional collaboration

Problem solving

Education

High school diploma or equivalent

Tools

MS Office

Job description

Ellis Brooklyn is seeking a Sales Coordinator to drive smooth operations across the organization. You will partner with the Sales Director and teams to manage daily administration for major national accounts, ensuring timely deliverables and strong cross-functional communication.

Ideal candidates bring 1-2 years in sales or accounts, sharp organizational skills, and proficiency in MS Office. This hybrid NYC role offers growth in a fast-paced fragrance brand.