Hybrid Meetings Lead for Associations & Events

Strategic Association Management; Austin (TX); On-site; USD 55,000 - 71,000; Full time

Job summary

Strategic Association Management (SAM) is seeking a Meetings Manager to lead planning and execution of conferences, meetings, and events for mission-driven associations. The role owns budgets, contracts, logistics, and onsite delivery while collaborating with clients, volunteers, vendors, and SAM's team.

Ideal candidates are highly organized, proactive problem-solvers who can manage multiple priorities in a fast-paced environment and travel for multi-day events as needed.

Qualifications

• Minimum of 4 years of professional experience planning and managing meetings, conferences, and/or events.
• Hands-on experience from start to finish, including budgeting and vendor coordination.
• Strong communication, organization, and problem-solving skills.

Responsibilities

• Lead planning, design, and execution of in-person and virtual meetings and events.
• Align event strategy with goals, budgets, and attendee expectations.
• Develop running schedules and event specifications; manage timelines.
• Coordinate venue, AV, food & beverage, transportation, and staffing.
• Oversee safety, contingency planning, and onsite operations.
• Collaborate on event marketing and attendee communications.
• Coordinate registration platforms, websites, and event apps.

Skills

Budget management

Vendor coordination

Project management

Communication

Onsite execution

Travel willingness

Education

Bachelor's degree in hospitality, event management, business administration, or a related field

Tools

Asana

Passkey experience

Job description

Strategic Association Management (SAM) is seeking a Meetings Manager to lead planning and execution of conferences, meetings, and events for mission-driven associations. The role owns budgets, contracts, logistics, and onsite delivery while collaborating with clients, volunteers, vendors, and SAM's team.

Ideal candidates are highly organized, proactive problem-solvers who can manage multiple priorities in a fast-paced environment and travel for multi-day events as needed.