Meetings & Events Lead

Parthenon-Management-Group; Brentwood (TN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Vision, and Dental insurance

Disability insurance

401(k)

6 weeks parental leave

Volunteer day / Give Back Day

Employee development

Job summary

Parthenon Management Group is seeking a Meetings Manager to handle comprehensive planning and logistics for client meetings. You will work with content and association managers to ensure all logistic details are executed flawlessly.

The role requires coordinating contracts, housing, registrations, AV, marketing support, and accreditation-related activities, with a focus on delivering smooth onsite experiences for boards and presenters.

Qualifications

• Bachelor’s degree with a minimum of 2 years of experience in event and meeting management or non-profit societies, or 5+ years of experience in event and meeting management required.
• CMP or equivalent certification preferred.
• Knowledge of current trends and best practices in event and meeting planning.
• Exceptional communication skills.
• Proactive approach to managing potential issues.
• Strong organizational skills.
• Proficient in MS Office.

Responsibilities

• Communicating with venue to ensure detailed planning and arrangements are complete.
• Preparing function sheets and event spec guidelines based on the program schedule.
• Managing the contracting process from RFP creation and sourcing negotiations, execution, and reconciliation for all meeting related contracts with venues and vendors.
• Managing hotel and travel accommodations for board members, committee members, and presenters.
• Coordinating and scheduling with AV, decorator, internet provider, and other ancillary meeting services.
• Developing and maintaining the conference registration site for meeting attendees.
• Managing the housing room to block inventory for internal and external utilization. Upkeep of registration pace and hotel pick up reports for accurate monitoring of meeting YOY forecasts and budgets.
• Developing the meeting evaluation for meeting attendees.
• Coordinating and managing committee and affiliate meetings.
• Working with the Meetings Content Manager to organize sessions and schedule for the meeting.
• Secure event insurance and event cancellation insurance if desired by client.

Skills

Event management

Non-profit experience

Communication

Proactive problem solving

MS Office

Multitasking

Education

Bachelor’s degree

CMP certification

Tools

MS Office

Job description

Parthenon Management Group is seeking a Meetings Manager to handle comprehensive planning and logistics for client meetings. You will work with content and association managers to ensure all logistic details are executed flawlessly.

The role requires coordinating contracts, housing, registrations, AV, marketing support, and accreditation-related activities, with a focus on delivering smooth onsite experiences for boards and presenters.