Hybrid Meeting & Contracts Manager

maritz; East Hanover (NJ); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Maritz in East Hanover, NJ is seeking a Meeting Event Manager I to serve as client liaison and project leader for small meetings and ad hoc engagements across face-to-face, digital, or hybrid formats. This role has a strong emphasis on HCP contracting and client management.

The candidate will manage the overall coordination, planning, and execution of programs, handling planning and logistics while delivering unparalleled levels of customer service and stakeholder management.

Qualifications

• Bachelor degree or equivalent experience required.
• 2-4 years of experience in event or meeting management including budget maintenance and HCP or Pharma experience desired.
• Prior experience in developing and maintaining key client and supplier relationships desired.
• Excellent computer skills, knowledge of Microsoft Office tools and Cvent & ability to learn new technology quickly.
• Prior experience in effectively handling multiple projects/demands.
• Ability to travel approximately 30% (approximately once per quarter).
• Ability to co-locate on client's campus 2 days/week in East Hanover, NJ if hybrid.

Responsibilities

• 40% Contract Management: Initiates and executes supply agreements & contract creation process through use of the Contract Lifecycle Management System (CLMS). Minimize exposure to contractual risks in external relationships. Provides regular status updates to management and escalates unresolved issues for resolution.
• 20% Project & Logistics Management: Manages overall project timeline and deliverables including client expectations, business objectives, and people impressions. Coordinates food and beverage, transportation, hotels, air, and staffing as needed.
• 15% Relationship Management: Day-to-day client contact and works closely with client to ensure objectives are executed. Maintains proactive, positive, open line of communication with client to ensure understanding of expectations and client satisfaction.
• 15% Financial Management: Responsible for capturing and updating business management systems with accurate financial information as needed. Manages overall program budget, reviews and audits all program related billing for accuracy. Tracks and reports expenses to clients and communicates changes to them on a consistent basis. May initiate and reconcile supplier payments.
• 10% Process Management: Utilizes business program/event management systems to manage project from intake through final bill completion. Creates SOWs, budgets, and maintains client and business proprietary systems. Works with accounting to complete final bill, reviews final billing prior to final invoicing to client. Maintains accurate records, system input, and complete file management as outlined in applicable policies and procedures. Works on special projects as assigned.

Skills

Contract management

Project management

Client relationship management

Budget management

Cvent

Microsoft Office

Communication skills

Education

Bachelor's degree or equivalent

Tools

CLMS (Contract Lifecycle Management System)

Job description

Maritz in East Hanover, NJ is seeking a Meeting Event Manager I to serve as client liaison and project leader for small meetings and ad hoc engagements across face-to-face, digital, or hybrid formats. This role has a strong emphasis on HCP contracting and client management.

The candidate will manage the overall coordination, planning, and execution of programs, handling planning and logistics while delivering unparalleled levels of customer service and stakeholder management.