Hybrid Marketing Coordinator – Proposals & RFPs (A/E)

Wallace Montgomery; Norfolk (VA); Hybrid; USD 42,000 - 55,000; Part time

Benefits offered by this job

Overtime benefits (FLSA)

Job summary

Wallace Montgomery is seeking a Marketing Coordinator to join our civil engineering and planning team and grow in a collaborative environment with a direct impact on high-profile projects across the region. Hybrid/remote work opportunities are available.

You will lead proposal development, coordinate kickoff meetings, manage procurement phases, and develop resumes and marketing materials tailored to client needs.

Qualifications

• 1–2 years of experience in A/E industry marketing.
• Understanding of proposal development processes for public agencies.
• Excellent organization skills and the ability to manage multiple priorities.
• Strong verbal, written, and interpersonal communication skills.
• Proficiency in MS Office and Acrobat (Word, PowerPoint, Excel required).
• Experience with Adobe Creative Suite (InDesign, Illustrator, Photoshop) a plus.

Responsibilities

• Lead proposal development from start to finish, ensuring compliance with RFP requirements.
• Coordinate proposal kick-off meetings, schedules, and deadlines to keep projects on track.
• Manage various phases of procurement.
• Develop and maintain resumes, project sheets, and marketing materials tailored to client needs.
• Edit and refine documents for clarity, grammar, style, and content.
• Support client interviews and presentations, including preparation and rehearsal.
• Assist with day-to-day marketing department operations.
• Attend pre-proposal meetings, debrief sessions, and industry conferences as needed.

Skills

Verbal and written communication

Organization skills

Interpersonal skills

Proposal development

Education

Bachelor’s degree in Marketing or related field

Tools

MS Office

Acrobat

InDesign

Illustrator

Photoshop

Job description

Wallace Montgomery is seeking a Marketing Coordinator to join our civil engineering and planning team and grow in a collaborative environment with a direct impact on high-profile projects across the region. Hybrid/remote work opportunities are available.

You will lead proposal development, coordinate kickoff meetings, manage procurement phases, and develop resumes and marketing materials tailored to client needs.