Hybrid LV Event Producer II: Lead Experiential Programs

PRA Business Events; Las Vegas (NV); Hybrid; USD 65,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Disability Insurance

Life Insurance

Employee Assistance Program

Paid Vacation Time

Paid Holidays

Paid Sick Time

Parental Leave

Pet Insurance

Flexible Spending Accounts

Job summary

PRA Business Events is seeking an experienced Event Producer II in Las Vegas. This hybrid role requires in-office presence 2-3 days per week and residency in Las Vegas/Henderson. You will manage logistics, supplier relations, and field staff to deliver standout client programs.

You will serve as the primary client contact throughout pre-planning and execution, collaborate with sales, and ensure margins and timelines are met while maintaining exceptional service standards.

Qualifications

• Bachelor's degree or equivalent experience in a relevant field.
• At least 4+ years coordinating corporate meetings, client events, and complex programs in DMC, corporate incentive travel, hospitality, or related fields.
• Ability to supervise Field Staff and manage operations across multiple programs.
• Proven ability to build senior-level client and supplier relationships.
• Excellent written and verbal communication across diverse stakeholders.
• Ability to interpret client proposals, contracts, and financial documents.
• Strong presentation skills and experience leading meetings with clients.
• Ability to multitask on several programs with different deadlines.
• Willingness to work flexible hours, including weekends, evenings, and holidays.
• Must reside in Las Vegas/Henderson.

Responsibilities

• Logistical management and operational execution of client events and programs.
• Serve as primary client contact during pre-planning and post-sale operations.
• Meet with Sales to review client program details and coordinate post-contract contact.
• Manage program changes during pre-planning and on-site, including up-selling.
• Assist with site visits and proposal creation when needed.
• Oversee gross margin for events after contracting.
• Contract, price, and service-level management with suppliers and venues.
• Verify deposits and complete billing for programs.
• Assign Field Staff tasks based on schedule and staffing needs.
• Recruit, train, and manage Field Staff.
• Process Field Staff paperwork: timesheets, expenses, pay rate changes.
• Maintain inventory of uniforms/materials and coordinate procurement.
• Complete program production paperwork: trip sheets, service agreements, invoicing, cost reports.
• Assist Experience Designers with program development per client specs.
• Prepare cost summaries, deposit invoices, and related correspondence.
• Share program details with hotels/venues to ensure coordination.
• Conduct pre-con meetings with clients/hotels to review details.
• Build relationships with suppliers and hoteliers; coordinate with partners.
• Collaborate with cross-functional teams and leadership; inform managers of opportunities/changes.
• Ensure delivery aligns with client objectives and timelines.

Skills

Client relationships

Operations management

Field staff leadership

Interpersonal communication

Multitasking

Flexibility

Hospitality industry knowledge

Education

Bachelor's degree or equivalent experience

Job description

PRA Business Events is seeking an experienced Event Producer II in Las Vegas. This hybrid role requires in-office presence 2-3 days per week and residency in Las Vegas/Henderson. You will manage logistics, supplier relations, and field staff to deliver standout client programs.

You will serve as the primary client contact throughout pre-planning and execution, collaborate with sales, and ensure margins and timelines are met while maintaining exceptional service standards.